SENIOR OFFICE ASSISTANT (SPANISH SPEAKING)
LAST FILING DATE: FEBRUARY 14, 2024
WRITTEN TEST DATE: MARCH 30, 2024
SALARIES VARY BY
SPECIFICATION # 0024
APPLICATION PROCESSING FEE and FEE WAIVER
The application-processing fee is $40.
Application may be made via the internet at www.suffolkcountyny.gov/Departments/Civil-Service. Payment must be made
by VISA or MasterCard credit card and there will be an additional convenience
fee of $1.95. An acknowledgement of
receipt of application will be sent to all internet
applicants via e-mail. The application processing fee is non-refundable and
processing fee may be waived for Suffolk County residents who are
veterans, active duty military, members of the reserves or National Guard,
auxiliary police, firefighters, members in good standing of a local fire
district or ambulance company, members of a Volunteer Fire Department and
volunteer CERT members. Internet
applicants should complete the “Request for Application Fee Waiver and
Certification” form online. All claims
for application fee waiver are subject to verification.
An employee in this class performs a
variety of difficult and responsible clerical and typing functions in a
Non-County agency. The principal emphasis of this position is upon the wide
variety of clerical tasks performed, which require the application of
independent judgment and clerical knowledge. The work differs from that of a
Senior Office Assistant in that the incumbent must also communicate with
Spanish-speaking persons and assist them in their contacts with the agency. The
nature of the work is such that the incumbent may be required to operate a
variety of office equipment. Supervision may be exercised
over a small number of employees assisting in routine details. Work is performed under general supervision and is reviewed by a
supervisor through observation of results, periodic audits of work performed
and by advice and assistance on unusual problems. Does related work as
To be eligible, a
candidate must now be serving and have served on a continuous basis with
permanent or contingent permanent competitive status in a Non-County Agency as a(n) Call Center Representative, Clerk,
Data Entry Operator, Law Library Clerk, Legal Secretary, Library Clerk, Library
Clerk (Spanish Speaking), Office Assistant, Office Assistant (Spanish
Speaking), Personnel Transactions Clerk, Real Property Recorder I, School
Attendance Aide or Stenographer for
at least two (2) years in the jurisdiction in which the candidate seeks
promotion immediately preceding the written examination date.
SCOPE OF THE EXAMINATION
The examination will consist of two parts:
written test will cover knowledge, skills, and/or abilities in such
and interpreting written material;
operations, including proofreading;
record keeping, including charts and numbers.
Spanish Language Proficiency Test (Speaking): Candidates who pass the written examination
and do not qualify for a waiver* of the Spanish language proficiency test will
be scheduled for the language test as the needs of the service require. This part of the examination will be
administered during the work week (Monday – Friday)
and is designed to evaluate speaking proficiency in the Spanish language at a
level appropriate for the position(s) being filled.
candidate may qualify for a waiver of the Spanish language proficiency test if
he/she passed a comparable or higher level Spanish language proficiency test
administered by the Suffolk County Department of Human Resources, Personnel and
Civil Service. Candidates must pass both
parts of this examination in order to be eligible for appointment.
Rank on the
eligible list will be determined by the written scores only, plus veterans’
credits if applicable.
Should it become necessary to amend any
part of this announcement, the Department of Human Resources, Personnel and
Civil Service reserves the right to make such amendment on the Department’s web
page without notification to applicants.
The most current copy of this announcement is available during the
filing period at www.suffolkcountyny.gov/Departments/Civil-Service.
who apply for this examination and who have not heard from the Suffolk County
Department of Human Resources, Personnel and Civil Service by March 27, 2024
are advised to contact the Department before the
written test date at (631) 853-5500.
PREPARED: November 16, 2023
GENERAL CONDITIONS PROMOTIONAL
may be made using the Suffolk County Application for
Promotional Examination (Form CS-203).
may complete a “Request for Application Fee Waiver and Certification” form and
submit it with Form CS-203.
otherwise stated, candidates must meet the minimum qualifications by the date
of the written test, or last filing date in the case of training and experience
evaluations. Unless otherwise stated, part-time experience will be pro-rated.
found ineligible to compete in the written examination may appeal to the
Department of Human Resources, Personnel and Civil Service for reconsideration
prior to the last filing date appearing on this announcement. Appeals received on or after the last filing date will not be considered.
who fail the examination, or who fail to appear for the examination as
scheduled, will be eliminated from further
consideration for purposes of this competition.
Unless otherwise specified, the final rank order of the eligible list
will be determined on the basis of the scores received
on the written test, plus seniority and veterans' credits where appropriate.
applicants will be notified when and where to appear for examination. If an
application is rejected, due notice will be sent.
specifically prohibited by the examination instructions, candidates are permitted to use quiet, hand-held, solar or
battery-powered calculators. Devices
with typewriter keyboards, spell-checkers, personal digital assistants, address
books, language translators, dictionaries and any similar devices are prohibited.
lists resulting from promotional examinations are only
certified to the jurisdiction in which a candidate is employed. In
accordance with Section 52 of the Civil Service Law, for county service, first
consideration in appointment will be given to employees in the department where
a vacancy occurs after which appointments will be made from the general
an examination is prepared and rated by the Suffolk County
Department of Human Resources, Personnel and Civil Service, the
provisions of the Suffolk County Civil Service Rules dealing with the rating of
examination will apply.
the examination is prepared and rated by the New York State Department of Civil
Service in accordance with Section 23-2 of the Civil Service Law, the
provisions of the New York State Civil Service Rules and Regulations
which deal with the rating of examination will apply.
eligible list established as a result of this
examination will remain in force for at least one year and may be extended by
the Department of Human Resources, Personnel and Civil Service for a maximum of
four years. Changing conditions may make
it necessary to certify to future vacancies at higher or lower salaries than
regarding eligibility for veterans' credits appears on the promotional
each six months of continuous permanent competitive service within the
jurisdiction, to a maximum of 20 years, .10 credits for seniority will be added to the scores of passing candidates only.
may be made as to character and ability and all
statements made by candidates are subject to verification. Some employers may require the candidate to be fingerprinted and to pass a background investigation.
must be medically, physically and psychologically capable of performing the
duties of the job. Candidates who are appointed to positions in the Suffolk County service may
be required to pass qualifying medical and/or physical and/or psychological
Sabbath Observers and handicapped persons:
If special arrangements for testing are required, indicate this on your
smoking is permitted in the building or on the grounds
of the examination site.
you will be on active military duty with the armed forces of the United States
on the date of this test, please contact the Department of Human Resources,
Personnel and Civil Service before the last filing date appearing on this
announcement for alternate test date information.
Multiple Examinations Scheduled for the Same
Date: If you have applied to take a
written test announced by either one or several local jurisdictions (county,
towns, city) scheduled to be held on the same test date as this written test,
you must notify each of the local jurisdictions no later than two weeks before
the test date, so they can make arrangements for taking all test at one test
site. All examinations for positions in State
government will be held at a State examination
center. If you have any questions please
call the Suffolk County Department of Human Resources, Personnel and Civil
Service at (631) 853-5500.
information regarding a weather-related cancellation of this examination,
please refer to our website at www.suffolkcountyny.gov/Departments/CivilService
and click on the “Weather Related Exam Cancellations” link. Civil Service Announcements are shown at the bottom of that page. Also check News 12
Long Island for notice of cancellation of this examination: NEWS 12 LONG ISLAND, TV CHANNEL 12 or at
their website: www.news12.com.
Department of Human Resources, Personnel and Civil Service
William J. Lindsay
County Complex, Bldg. # 158
P. O. Box 6100