68-761
SUFFOLK COUNTY
SENIOR ACCOUNT CLERK TYPIST
CIVIL SERVICE OPPORTUNITIES
http://www.suffolkcountyny.gov/civilservice
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LAST FILING DATE: JANUARY 23, 2019
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WRITTEN TEST DATE: MARCH 2, 2019
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COUNTY ANNUAL
SALARY $34,896
·
GRADE 14
·
SALARIES VARY BY
JURISDICTION
SPECIFICATION # 0213
All
statements made on the application may be verified and the backgrounds of
successful candidates are subject to investigation by the appointing authority.
APPLICATION PROCESSING FEE and FEE WAIVER
The application processing fee is $40.
Application may be made via the internet at www.suffolkcountyny.gov/civilservice. Payment must be made by VISA or MasterCard credit
card and there will be an additional convenience fee of $1.95. An acknowledgement of receipt of application
will be sent to all internet applicants via e-mail. Application may also be made using the
Suffolk County Application for Employment (Forms CS-205A and CS-205B). Make your check or money order payable to the
Suffolk County Department of Civil Service.
Do not send cash. Please indicate
the examination title and the last four digits of your Social Security number
on the face of your check or money order.
A separate application and processing fee are required for each
examination (identified by examination number) for which you are applying. The application processing fee is
non-refundable and non-transferable.
The application
processing fee may be waived for Suffolk County residents who are
veterans, auxiliary police, members in good standing of a local fire district
or ambulance company, volunteer CERT members and members of the Suffolk County
Police Explorers program. The fee may also be waived if you are unemployed and
primarily responsible for the support of a household and for recipients of
Medicaid, SSI, Public Assistance or those in a training program under the Job
Training Partnership Act/Workforce Investment Act administered by a state or
local social service agency. Internet applicants should complete the “Request
for Application Fee Waiver and Certification” form online. All other applicants
should complete a “Request for Application Fee Waiver and Certification” form
and submit it with your application (Forms CS-205A and CS-205B). All claims for application fee waiver are
subject to verification.
VACANCIES
The eligible list for this title will be
used to fill future vacancies for this title in Suffolk County Departments and non-county
jurisdictions under the jurisdiction of the Suffolk County Department of Civil
Service.
DUTIES
Under general supervision, an employee in
this class maintains a complex set of financial records, and compiles and
prepares or assists a superior in preparing difficult and complex financial or
statistical reports. This position
differs from that of a Senior Account Clerk in that the incumbent in this
position is required to perform difficult and responsible typing duties in
addition to clerical and accounts work.
Work may include utilization of computers or word processors with
financial capabilities. In the absence
of supervisory responsibilities, the assignment of positions to this class is
based on the complexity of accounting records kept, and the amount of
independent judgment exercised in the application of methods to particular
problems. Supervision may be exercised
over a number of clerical employees.
Work is performed with relative technical independence and is reviewed
by an administrative supervisor or professional accountant through verification
of financial records and statements.
Accounting records are also subject to audit by County and State
auditors. Does related work as required.
MINIMUM QUALIFICATIONS
Graduation from a standard senior high
school or possession of a high school equivalency diploma and four (4) years of
experience in computing and registering data in financial records, accounts or
journals.
NOTE: Additional education* from a college with
federally authorized accreditation or registration by NY State may be
substituted for experience at the rate of 30 credits = 1 year, provided that
for each 30 credits earned, at least 3 credits were in accounting.
*Please attach to the application a copy
of your college transcript(s) which must have your name, college name and date
of graduation printed on it by the institution.
Grade reports, incomplete transcripts and other similar documents are unacceptable.
SCOPE OF THE EXAMINATION
The examination for this title will
consist of two parts: I. A written test;
and, II. A qualifying typing performance test.
I. The
written test will cover knowledge, skills, and/or abilities in such
areas as:
1.
Fundamentals
of account keeping and bookkeeping;
2.
Arithmetic
computation with calculator;
3.
Name
and number checking;
4.
Office
record keeping.
II. Typing performance test –
Straight copy typing test rated at 30 words per minute with 96% accuracy. Typing performance tests are scheduled to
begin in July 2019. Please contact the
Suffolk County Department of Civil Service by July 31, 2019 if you have not
been scheduled for your typing performance test. Candidates who pass the written test and who
do not qualify for a waiver of the typing performance test will be scheduled
for the qualifying typing performance test on a later date. (A candidate may be eligible for waiver of
the typing performance test on the basis of a previous performance test
administered within the last four years by the Suffolk County Department of Civil
Service or present employment in a jurisdiction served by the Suffolk County
Department of Civil Service. Details
explaining the waiver policy are available upon request from the Civil Service
Department.)
Candidates must pass all applicable
portions of the examination. The final
rank order of the eligible list will be determined solely on the basis of the
scores received on the written test plus veteran’s credits where applicable.
Note: The
use of calculators is recommended for this examination.
Note: A
Guide for the Written Test of Higher Level Account Clerical Series is available
at the New York State Department of Civil Service website: https://www.cs.ny.gov/testing/testguides.cfm
NOTES
1.
Should
it become necessary to amend any part of this announcement, the Civil Service
Department reserves the right to make such amendment on the Department’s web
page without notification to applicants.
The most current copy of this announcement is available during the
filing period at www.suffolkcountyny.gov/civilservice.
2. Expanded Description of the examination subtests is available by requesting a copy from the Suffolk County Department of Civil Service in Hauppauge. A self-addressed, stamped 9 ½” X 4” envelope must accompany this request.
3.
Candidates
who apply for this examination and who have not heard from the Suffolk County
Department of Civil Service by February 27, 2019 are advised to
contact the Civil Service Department before the written test date at 853-5500.
4.
You
can view your room assignment and exam site on our home page at www.suffolkcountyny.gov/civilservice
under “Candidate Exam Room Assignment Search” seven days prior to the
examination date.
N.Y.S.
DATE
PREPARED: November 28, 2018
GENERAL CONDITIONS OPEN-COMPETITIVE
ANNOUNCEMENT
1.
Candidates
must submit Suffolk County Application forms.
Applications are available at the Suffolk County Department of Civil
Service in Hauppauge and at the Riverhead County Center display, or by sending
a stamped, self-addressed 9 ½” x 4” envelope for each title to: Suffolk County Department of Civil Service,
P.O. Box 6100, Hauppauge, NY 11788-0099.
2.
Applications
postmarked after midnight of the last filing date may not be considered
eligible for this examination.
3.
Unless
otherwise stated, candidates must meet the minimum qualifications by the date
of the written test, or last filing date in the case of training and experience
evaluations. Unless otherwise stated
part-time experience will be pro-rated.
4.
Candidates
found ineligible to compete in the written examination may appeal to the
Department of Civil Service for reconsideration prior to the written test date
appearing on this announcement. Appeals
received on or after the announced written test date will not be considered.
5.
Candidates
who fail the examination, or who fail to appear for the examination as scheduled,
will be eliminated from further consideration for purposes of this
competition. Unless otherwise specified,
the final rank order of the eligible list will be determined on the basis of
the scores received on the written test, plus veterans’ credits where
appropriate.
6.
Eligible
applicants will be notified when and where to appear for examination. If an application is rejected, due notice
will be sent.
7.
Unless
specifically prohibited by the examination instructions, candidates are
permitted to use quiet, hand-held, solar or battery powered calculators. Devices with typewriter keyboards,
spell-checker, personal digital assistant, address books, language translators,
dictionaries and any similar devices are prohibited.
8.
When
the examination is prepared and rated by the Suffolk County Department of Civil
Service, the provisions of the Suffolk County Civil Service Rules dealing with
the rating of examination will apply.
9.
When
the written examination is prepared and rated by the New York State Department
of Civil Service in accordance with Section 23-2 of the Civil Service Law, the
provisions of the New York State Civil Service Rules and Regulations which deal
with the rating of examination will apply.
10. The eligible list
established as a result of this examination will remain in force for at least
one year and may be extended by the Civil Service Department for a maximum of
four years. Changing conditions may make
it necessary to certify to future vacancies at higher or lower salaries than
those announced.
11. Information
regarding eligibility for veterans' credits appears on the open-competitive
application form.
12. Pursuant to
Section 85-a of the Civil Service Law, children of firefighters and police
officers killed in the line of duty shall be entitled to receive an additional
ten points added to a passing score attained in a competitive examination for
original appointment in the same municipality in which his or her parent
served. If you are qualified to
participate in this examination, and you are the child of a firefighter or
police officer killed in the line of duty, please so notify us in writing when
you submit your application for examination.
A candidate claiming such credit must submit appropriate documentation
to verify eligibility to receive these additional credits before the eligible
list is established. No additional
credits will be granted after the eligible list is established.
13. Inquiries may be
made as to character and ability and all statements made by candidates are
subject to verification. Some employers
may require the candidate to be fingerprinted and to pass a background
investigation.
14. Candidates must be
medically, physically and psychologically capable of performing the duties of
the job. Candidates who are appointed to
positions in the Suffolk County service may be required to pass qualifying
medical and/or physical and/or psychological evaluations.
15. Residency is not
required for taking any examinations.
However, some non-county jurisdictions, such as schools, libraries,
etc., give hiring preference to residents.
Some Towns also require employees to establish residency within the
Township. For employment in a Suffolk
County Department, with only limited exceptions set forth in Suffolk County
Law, residency within Suffolk County is required throughout employment with the
County. In any case in which residency
preference is given, the appointee(s) must meet a specific residency standard
as defined in the Civil Service Rules.
16. Saturday Sabbath
Observers and handicapped persons: If
special arrangements for testing are required, indicate this on your
application.
17. No smoking is
permitted in the building or on the grounds of the examination site.
18. If you will be on
active military duty with the armed forces of the United States on the date of
this test, please contact the Suffolk County Department of Civil Service before
the last filing date appearing on this announcement for alternate test date
information.
19. Multiple
Examinations Scheduled for the Same Day:
If you have applied to take a written test announced by either one or
several local jurisdictions (county, town, city) scheduled to be held on the
same test date as this written test, you must notify each of the local
jurisdictions no later than two weeks before the test date, so they can make arrangements
for taking all tests at one test site.
All examinations for positions in State government will be held at a
State examination center. If you have
any questions please call the Suffolk County Department of Civil Service at
(631) 853-5500.
20. For information
regarding a weather-related cancellation of this examination, please refer to
our website at www.suffolkcountyny.gov/civilservice click on the
“Weather-Related Exam Cancellations” link. Civil Service Announcements are
shown at the bottom of that page. The following stations will broadcast notice
of cancellation:
WALK PATCHOGUE
97.5 FM
WBAB BABYLON 102.3 FM
WBLI BABYLON 106.1 FM
WLNG SAG HARBOR
92.1 FM
WBZO FARMINGDALE 103.1 FM
WRCN MEDFORD 103.9 FM
NEWS
12 LONG ISLAND TV CHANNEL 12 website:
www.news12.com
SUFFOLK COUNTY DEPARTMENT OF CIVIL SERVICE
Announcements and Applications Also Available At
SUFFOLK COUNTY
DEPARTMENT OF CIVIL SERVICE
725 VETERANS
MEMORIAL HWY.
WILLIAM J LINDSAY
COUNTY COMPLEX, BLDG. #158 Information Display Unit,
P.O. BOX 6100,
HAUPPAUGE, NY 11788-0099 Phone:
853-5500 County Center, Riverhead