PROMOTIONAL
EXAMINATION
70009-890
EXECUTIVE
ASSISTANT FOR FINANCE AND ADMINISTRATION
http://www.suffolkcountyny.gov/Departments/Civil-Service
·
LAST FILING DATE: MAY
7, 2025
·
WRITTEN TEST DATE: JUNE
14, 2025
·
COUNTY ANNUAL SALARY $92,055
·
GRADE 34
SPECIFICATION #
3304
APPLICATION
PROCESSING FEE and FEE WAIVER
The
application-processing fee is $40. Application may be
made via the internet at www.suffolkcountyny.gov/Departments/Civil-Service. Payment must be made by VISA or MasterCard
credit card and there will be an additional convenience fee of $1.95. An acknowledgement of receipt of application
will be sent to all internet applicants via e-mail. The application processing fee is
non-refundable and non-transferable.
The
application processing fee may be waived for Suffolk County residents who are
veterans, active duty military, members of the
reserves or National Guard, auxiliary police, firefighters, members in good
standing of a local fire district or ambulance company, members of a Volunteer
Fire Department and volunteer CERT members.
Internet applicants should complete the “Request for Application Fee
Waiver and Certification” form online.
All claims for application fee waiver are subject to verification.
DUTIES
An
employee in this class is responsible for formulating, coordinating and
carrying out departmental fiscal policy.
The incumbent assumes administrative responsibility for the department's
accounting, budget and purchasing functions, and coordinates and evaluates the
fiscal operations of the various divisions of the department. The employee is required to exercise a
considerable amount of independent judgment and initiative in the performance
of duties. Supervision is exercised over
a staff of professional, technical and clerical employees. Does related work as required.
MINIMUM
QUALIFICATIONS
To
be eligible, a candidate must now be serving and have served on a continuous
basis with permanent or contingent permanent competitive status as a Chief
Accountant, Chief Auditor, Chief Budget Examiner, Chief Financial Analyst,
Chief Management Analyst or Senior Investigative Auditor for at least two (2)
years or as an Investigative Auditor for at least three (3) years in the jurisdiction in which the candidate
seeks promotion immediately preceding the written examination date. Provisional time immediately preceding a
permanent appointment to the same title(s) will be credited.
SCOPE OF THE
EXAMINATION
The
written test will cover knowledge, skills, and/or abilities in such
areas as:
1.
Preparing
written material;
2.
Understanding
and interpreting written material;
3.
Fiscal
management;
4.
Understanding
and interpreting tabular material;
5.
Evaluating
conclusions in light of known facts;
6.
Administrative
supervision.
Note: The use of calculators is recommended for
this examination.
Note: The New York State Department of Civil
Service has not prepared a test guide for this examination. However, candidates may find information in
the publication “General Guide to Written Tests” helpful in preparing for this
test. This publication is available
online at: https://www.cs.ny.gov/testing/testguides.cfm.
NOTES
1.
Should
it become necessary to amend any part of this announcement, the Department of
Civil Service reserves the right to make such amendment on the Department’s web
page without notification to applicants.
The most current copy of this announcement is available during the
filing period at www.suffolkcountyny.gov/Departments/Civil-Service.
2.
Expanded Description of the examination subtests.
3. Candidates who apply for this examination and who have not heard from the Suffolk County Department of Civil Service by June 11, 2025 are advised to contact the department before the written test date at (631) 853-5500.
N.Y.S.
DATE
PREPARED: March 19, 2025
GENERAL
CONDITIONS PROMOTIONAL ANNOUNCEMENT
1.
Application
may be made using the Suffolk County Application for Promotional Examination
(Form CS-203).
2.
Applicants
may complete a “Request for Application Fee Waiver and Certification” form and
submit it with Form CS-203.
3.
Unless
otherwise stated, candidates must meet the minimum qualifications by the date
of the written test, or last filing date in the case of training and experience
evaluations. Unless otherwise stated, part-time experience will be pro-rated.
4.
Candidates
found ineligible to compete in the written examination may appeal to the
Department of Civil Service for reconsideration prior to the last filing date
appearing on this announcement. Appeals
received on or after the last filing date will not be considered.
5.
Candidates
who fail the examination, or who fail to appear for the examination as
scheduled, will be eliminated from further consideration for purposes of this
competition. Unless otherwise specified,
the final rank order of the eligible list will be determined on
the basis of the scores received on the written test, plus seniority and
veterans' credits where appropriate.
6.
Eligible
applicants will be notified when and where to appear for examination.
If an application is rejected, due notice will be sent.
7.
Unless
specifically prohibited by the examination instructions, candidates are
permitted to use quiet, hand-held, solar or battery-powered calculators. Devices with typewriter keyboards,
spell-checkers, personal digital assistants, address books, language
translators, dictionaries and any similar devices are prohibited.
8.
Eligible
lists resulting from promotional examinations are only certified to the
jurisdiction in which a candidate is employed. In accordance with Section 52 of
the Civil Service Law, for county service, first
consideration in appointment
will be given to employees in the department where a vacancy occurs after which
appointments will be made from the general eligible list.
9.
When
an examination is prepared and rated by the Suffolk County Department of Civil
Service, the provisions of the Suffolk County Civil Service Rules dealing with
the rating of examination will apply.
10.
When
the examination is prepared and rated by the New York State Department of Civil
Service in accordance with Section 23-2 of the Civil Service Law, the
provisions of the New York State Civil Service Rules and Regulations which deal
with the rating of examination will apply.
11.
The
eligible list established as a result of this
examination will remain in force for at least one year and may be extended by
the Department of Civil Service for a maximum of four years. Changing conditions may make it necessary to certify to future vacancies at higher or lower salaries than
those announced.
12.
Information
regarding eligibility for veterans' credits appears on the promotional
application form.
13.
For
each six months of continuous permanent competitive service within the
jurisdiction, to a maximum of 20 years, .10 credits for seniority will be added
to the scores of passing candidates only.
14.
Inquiries
may be made as to character and ability and all statements made by candidates
are subject to verification. Some
employers may require the candidate to be fingerprinted and to pass a
background investigation.
15.
Candidates
must be medically, physically and psychologically capable of performing the
duties of the job. Candidates who are
appointed to positions in the Suffolk County service may be required to pass
qualifying medical and/or physical and/or psychological evaluations.
16.
Saturday
Sabbath Observers and handicapped persons:
If special arrangements for testing are required, indicate this on your
application.
17.
No
smoking is permitted in the building or on the grounds of the examination site.
18.
If
you will be on active military duty with the armed forces of the United States
on the date of this test, please contact the Department of Civil Service before
the last filing date appearing on this announcement for alternate test date
information.
19.
Multiple
Examinations Scheduled for the Same Date:
If you have applied to take a written test announced by either one or
several local jurisdictions (county, towns, city) scheduled to be held on the
same test date as this written test, you must notify each of the local
jurisdictions no later than two weeks before the test date, so they can make
arrangements for taking all test at one test site. All examinations for positions in State
government will be held at a State examination
center. If you have any questions please call the Suffolk County Department of Civil
Service at (631) 853-5500.
20.
For
information regarding a weather-related cancellation of this examination,
please refer to our website at www.suffolkcountyny.gov/Departments/CivilService.
Suffolk County
Department of Civil Service
725 Veterans
Memorial Highway
William J. Lindsay
County Complex, Bldg. # 158
P. O. Box 6100
Hauppauge, NY
11788-0099
Phone (631)
853-5500