88-606
SUFFOLK COUNTY
PROBATION ASSISTANT
CIVIL SERVICE OPPORTUNITIES
http://www.suffolkcountyny.gov/Departments/Civil-Service
·
LAST FILING DATE: MAY 8, 2024
·
WRITTEN TEST DATE: JUNE 15, 2024
·
COUNTY ANNUAL
SALARY $44,266
·
GRADE 17
SPECIFICATION # 6501
All statements made on the application may be verified and the backgrounds of successful candidates
are subject to investigation by the appointing authority.
APPLICATION PROCESSING FEE and FEE WAIVER
The application
processing fee is $40. Application may be made
via the internet at www.suffolkcountyny.gov/Departments/Civil-Service. Payment must be made
by VISA or MasterCard credit card and there will be an additional convenience
fee of $1.95. An acknowledgement of
receipt of application will be sent to all internet
applicants via e-mail. A separate application and processing fee are required
for each examination (identified by examination number) for which you are
applying. The application
processing fee is non-refundable and non-transferable.
The application
processing fee may be waived for Suffolk County residents who are veterans,
active duty military, members of the reserves or National Guard, auxiliary
police, firefighters, members in good standing of a local fire district or
ambulance company, members of a Volunteer Fire Department or Volunteer
Emergency Medical Services Agency Explorers programs, volunteer CERT members
and members of the Suffolk County Police Explorers program. The fee may also be waived if you are unemployed and primarily
responsible for the support of a household and for recipients of Medicaid, SSI,
Public Assistance or those in a training program under the Job Training
Partnership Act/Workforce Investment Act administered by a state or local
social service agency. Applicants should complete the “Request for Application Fee
Waiver and Certification” form online. All claims for application fee waiver
are subject to verification.
VACANCIES
The eligible list for this title will be used to fill future vacancies in the Suffolk County
Probation Department.
DUTIES
An employee in this class performs
para-professional probation casework and is not a Peace Officer pursuant to the
NYS Criminal Procedure Law. The incumbent is responsible for assisting
Probation Officers in the performance of tasks which
may include pre-dispositional/pre-trial interviews and screening; making
recommendations for suitability for pre-trial release; opening and closing
cases; monitoring individuals with pending cases; and notifying courts of case
status. An incumbent may assist in the control and supervision of probationers
by processing inter and intra-state transfers; serving as the department’s
point of contact for transfer of records and files with other probation
departments, law enforcement agencies or courts; delivering documents to law enforcement
agencies and the courts; and assisting with the collection of financial
obligations. An incumbent may perform such tasks for a number of Probation
Officers or as a member of a group program. Work is supervised by a Supervising
Probation Officer or higher level probation
professional through frequent consultations and review of work performed. Does
related work as required.
MINIMUM QUALIFICATIONS
Either:
(a) Graduation
from a college with federally authorized accreditation or registration by New
York State with an Associate's Degree* or higher in criminal justice, human
services, chemical dependency counseling, business administration, or a closely
related field; or,
(b) Graduation
from a standard senior high school or possession of a high school equivalency
diploma, and two (2) years of experience working with the public in a public or
private human services agency or a criminal justice or juvenile justice agency;
or,
(c) An
equivalent combination of education and experience as defined by the limits of
(a) and (b).
Necessary Special Requirements
Candidate must successfully pass a
qualifying medical and psychological evaluation authorized by the Suffolk
County Department of Civil Service. At
the time of appointment and during employment in this title, candidates are
required to possess a valid license to operate a motor vehicle in New York.
*Please attach to the application a copy
of your college transcript(s) which must have your
name, college name, and date of graduation printed on it by the
institution. Grade reports, incomplete
transcripts and other similar documents are unacceptable.
SCOPE OF THE EXAMINATION
The examination for this position will
consist of three parts:
I. The
written test will cover knowledge, skills, and/or abilities in such
areas as:
1. Preparing written material;
2. Evaluating conclusions in light of known
facts;
3. Applying written information.
Note:
The use of calculators is recommended for this examination.
Note: The New
York State Department of Civil Service has not prepared a test guide for this
examination. However, candidates may find information in the publication
'General Guide to Written Tests' helpful in preparing for this test. This
publication is available on line at: https://www.cs.ny.gov/testing/testguides.cfm.
II. Medical
evaluation: As the needs of the
service require, candidates who pass the written test will be
called for a qualifying medical/physical evaluation. (Medical/physical standards appear on page 4
of this announcement)
III. Psychological
evaluation: As the needs of the
service require, candidates who pass the written test will be
called for a qualifying personality/psychological evaluation.
Notes: The
medical and psychological standards are subject to change without notice to
candidates. Failure or failure to appear as scheduled for any of these tests or
evaluations will result in the elimination of a candidate’s application from further
consideration.
Candidates must
pass all parts of this examination in order to be eligible for
appointment. Rank on
the eligible list will be determined by the written scores only, plus veterans’
credits if applicable.
NOTES
1.
Should
it become necessary to amend any part of this announcement, the Department of
Civil Service reserves the right to make such amendment on the Department’s web
page without notification to applicants. The most current copy of this
announcement is available during the filing period at www.suffolkcountyny.gov/Departments/Civil-Service.
2. Expanded Description of the examination subtests.
3.
Candidates
who apply for this examination and who have not heard from the Suffolk County
Department of Civil Service by June 12, 2024 are advised to contact the
Department before the written test date at (631) 853-5500.
N.Y.S.
DATE
PREPARED: March 26, 2024
GENERAL CONDITIONS OPEN-COMPETITIVE
ANNOUNCEMENT
1.
Application
may be made using the Suffolk County Application for
Employment (Forms CS-205A and CS-205B).
2.
Applicants
may complete a “Request for Application Fee Waiver and Certification” form and
submit it with Forms CS-205A and CS-205B.
3.
Unless
otherwise stated, candidates must meet the minimum qualifications by the date
of the written test, or last filing date in the case of training and experience
evaluations. Unless otherwise stated
part-time experience will be pro-rated.
4.
Candidates
found ineligible to compete in the written examination may appeal to the
Department of Civil Service for reconsideration prior to the written test date
appearing on this announcement. Appeals
received on or after the announced written test date
will not be considered.
5.
Candidates
who fail the examination, or who fail to appear for the examination as
scheduled, will be eliminated from further
consideration for purposes of this competition.
Unless otherwise specified, the final rank order of the eligible list
will be determined on the basis of the score received
on the written test, plus veterans’ credits where appropriate.
6.
Eligible
applicants will be notified when and where to appear for examination. If an application is rejected, due notice
will be sent.
7.
Unless
specifically prohibited by the examination instructions, candidates are permitted to use quiet, hand-held, solar or
battery-powered calculators. Devices
with typewriter keyboards, spell-checker, personal digital assistant, address
books, language translators, dictionaries and any similar devices are prohibited.
8.
When
the examination is prepared and rated by the Suffolk County
Department of Civil Service, the provisions of the Suffolk County Civil
Service Rules dealing with the rating of examination will apply.
9.
When
the written examination is prepared and rated by the New York State Department
of Civil Service in accordance with Section 23-2 of the Civil Service Law, the
provisions of the New York State Civil Service Rules and Regulations
which deal with the rating of examination will apply.
10.
The
eligible list established as a result of this
examination will remain in force for at least one year and may be extended by
the Department of Civil Service for a maximum of four years. Changing conditions may make it necessary to
certify to future vacancies at higher or lower salaries than those announced.
11.
Information
regarding eligibility for veterans’ credits appears on the open-competitive
application form.
12.
Pursuant
to Section 85-a of the Civil Service Law, children of firefighters and police
officers killed in the line of duty shall be entitled to receive an additional
ten points added to a passing score attained in a competitive examination for
original appointment in the same municipality in which his or her parent
served. If you are qualified to
participate in this examination, and you are the child of a firefighter or
police officer killed in the line of duty, please so notify us in writing when
you submit your application for examination.
A candidate claiming such credit must submit appropriate documentation
to verify eligibility to receive these additional credits before the eligible
list is established.
No additional credits will be granted after the
eligible list is established.
13.
Inquiries
may be made as to character and ability and all
statements made by candidates are subject to verification. Some employers may require the candidate to be fingerprinted and to pass a background investigation.
14.
Candidates
must be medically, physically and psychologically capable of performing the
duties of the job. Candidates who are appointed to positions in the Suffolk County service may
be required to pass qualifying medical and/or physical and/or psychological
evaluations.
15.
Residency
is not required for taking any examinations.
However, some jurisdictions, such as schools, libraries, etc., give
hiring preference to residents. Some
towns also require employees to establish residency within the township. For employment in a Suffolk County
Department, with only limited exceptions set forth in Suffolk County Law,
residency within Suffolk County is required within five years of employment
with the county. In any case in which residency preference is given, the
appointee(s) must meet a specific residency standard as defined in the Civil
Service Rules.
16.
Saturday
Sabbath Observers and handicapped persons:
If special arrangements for testing are required, indicate this on your
application.
17.
No
smoking is permitted in the building or on the grounds
of the examination site.
18.
If
you will be on active military duty with the armed forces of the United States
on the date of this test, please contact the Suffolk County Department of Civil
Service before the last filing date appearing on this announcement for
alternate test date information.
19.
Multiple Examinations Scheduled for the
Same Day: If you have applied to take a
written test announced by either one or several local jurisdictions (county,
town, city) scheduled to be held on the same test date as this written test,
you must notify each of the local jurisdictions no later than two weeks before
the test date, so they can make arrangements for taking all tests at one test
site. All examinations for positions in State
government will be held at a State examination
center. If you have any questions,
please call the Suffolk County Department of Civil Service at (631) 853-5500.
20.
For
information regarding a weather-related cancellation of this examination,
please refer to our website at www.suffolkcountyny.gov/Departments/Civil-Service
and click on the “Weather Related Exam Cancellations” link. Civil Service Announcements are shown at the bottom of that page. Also check News 12
Long Island for notice of cancellation of this examination: NEWS 12 LONG ISLAND, TV CHANNEL 12 or at
their website: www.news12.com.
Suffolk County
Department of Civil Service
725 Veterans
Memorial Hwy.,
William J. Lindsay
County Complex, Bldg. # 158
P.O. Box 6100
Hauppauge, NY 11788-0099
Phone: (631) 853-5500
SUFFOLK COUNTY OFFICE OF EMPLOYEE HEALTH SERVICES
MEDICAL REQUIREMENTS FOR
PROBATION ASSISTANT
HEIGHT
AND WEIGHT
– Will not interfere with the candidate’s ability to perform the duties of the
position.
SPEECH - Significant
speech pathology interfering with communication will be
considered disqualifying. Speech
must be clear and intelligible.
VISION - Candidate must
have at least 20/40 binocular vision with or without corrective lenses.
Binocular peripheral vision should not be less than 150 degrees.
HEARING – The average
hearing level (HL) for the 3 test frequencies of 500, 1000 and 2000 Hz will not
exceed 25 DB (decibels) in either ear, and no single hearing level will exceed
30 DB (decibels) at any of these 3 test frequencies in either ear. Hearing loss at 3000 Hz will not exceed 40 DB
(decibels) HL in either ear. Use of
hearing aid is permitted and should correct the
deficiency so the binaural hearing loss in the combined frequency level of 500,
1000 and 2000 Hz is no greater than 15%.
Candidates with hearing aids must provide evidence from a licensed
audiologist that their aid(s) meet the stipulated manufacturer standards using
functional gain or real ear measurements.
CARDIOVASCULAR
HEALTH
- Candidates must be free of chronically disabling conditions that would
interfere with the performance of required duties; uncontrolled high blood
pressure will be restricted pending remediation.
RESPIRATORY
HEALTH
- The respiratory system must be free of chronic disabling conditions that
would interfere with the candidate’s performance of required duties.
ENDOCRINE
and METABOLIC HEALTH – Candidates who have a condition or disorder that
may affect job performance will be evaluated through a case-by-case assessment,
including diabetes control and the presence and severity of symptoms and
complications.
GASTROINTESTINAL
HEALTH
- Candidates must be free of gastrointestinal disorders or deformities that
would interfere with the performance of job duties.
NEUROLOGICAL
HEALTH
– Candidates must be free of neurological disorders that interfere with the candidate’s
ability to perform the essential functions of the position. Candidates with any type of epilepsy or
seizure disorders must provide evidence of one-year seizure free history with
or without drug control.
MUSCULOSKELETAL
HEALTH
– Candidates must have no defects, deformities or disorders that will interfere
with the candidate’s ability to perform the essential functions of the position
or pose undue hardship on the probation departments operations. The use of prostheses or braces is allowed as long as the candidate can perform the full
range of duties of the position and no security risk is posed.
MENTAL
HEALTH
– Candidates must be free of mental illness, serious emotional disturbances or
nervous disorders, alcoholism, drug dependence or abuse that would interfere
with the performance of their duties.
Candidates will be evaluated through a
psychological screening process.
Candidates may be screened for presence of drug
abuse.
GENERAL
MEDICAL STATEMENT
– Candidates must be free of any medical condition, including alcohol abuse,
and or psychiatric disorder, that would jeopardize the safety and health of the
public and/or other employees or would clearly interfere with the ability to
perform the essential functions of the position. Candidates found to be abusing
legal drugs or using illegal drugs will be disqualified. Ability to perform shift work and overtime will be assessed.
*The physical and medical requirements are
subject to change*
3/2024