SENIOR CLERK 0012
DISTINGUISHING FEATURES OF THE CLASS
Under general supervision, an employee in this class performs a variety of difficult and responsible clerical functions. The incumbent may supervise clerical workers or may perform complex clerical work involving intricate procedures and the exercise of a high degree of independent judgment. Work is performed within the framework of established practices and procedures and is usually reviewed for achievement of desired results. Does related work as required.
TYPICAL WORK ACTIVITIES
Checks accuracy and completeness of documents and application forms presented for filing, recording or other administrative action; assigns numbers to incoming applications; issues licenses and permits of various kinds;
Receives and examines legal instruments, such as liens, mortgages and business certificates, for compliance with pertinent statutory requirements; records, indexes and files documents;
Examines payment claims of vendors for accuracy; checks contract claims relating to road construction, sewers and buildings;
Posts invoices, vouchers and other accounting and cost data according to prescribed or standard classification;
Checks and prepares bills for payment; makes out payment orders;
Maintains attendance, personnel and payroll records; makes out work sheets; posts assignments;
Prepares requisitions; receives and distributes supplies; keeps perpetual inventory and consumption records;
May operate office machines not requiring previous formalized training, uses drafting instruments, acts as a cashier or acts as assistant to a higher-level supervisor;
May supervise employees in the performance of simple clerical duties such as posting, filing, typing or mailing; trains newly appointed employees.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of general office terminology, procedures, equipment and clerical techniques; good knowledge of business English, spelling and arithmetic; ability to understand and carry out complex oral and written instructions; ability to make minor decisions in accordance with laws and regulations and to apply these to work problems; ability to make arithmetical computations accurately and with reasonable speed; ability to establish effective working relationships with co-workers, supervisors and the public; ability to assign, supervise and review the work of a small group of clerical employees in a manner conducive to full performance and high morale; physical condition commensurate with the demands of the position.
Graduation from a standard senior high school or possession of a high school equivalency diploma and three (3) years of clerical experience.
NOTE: Additional education beyond high school from a college with federally-authorized accreditation or registration by NY State may be substituted for the above experience on a year-for-year basis.
Two (2) years of permanent competitive status as a Clerk, Clerk (Spanish Speaking), Data Entry Operator, Morgue Clerk, Real Property Recorder I, School Attendance Aide, or Switchboard Operator.