SENIOR CLERK
0012
DISTINGUISHING
FEATURES OF THE CLASS
Under general
supervision, an employee in this class performs a variety of difficult and
responsible clerical functions. The incumbent may supervise clerical workers or
may perform complex clerical work involving intricate procedures and the
exercise of a high degree of independent judgment. Work is performed within the
framework of established practices and procedures and is usually reviewed for
achievement of desired results. Does related work as required.
TYPICAL WORK
ACTIVITIES
Checks accuracy and completeness of
documents and application forms presented for filing, recording or other
administrative action; assigns numbers to incoming applications; issues
licenses and permits of various kinds;
Receives and examines legal instruments,
such as liens, mortgages and business certificates, for compliance with
pertinent statutory requirements; records, indexes and files documents;
Examines payment claims of vendors for accuracy;
checks contract claims relating to road construction, sewers and buildings;
Posts invoices, vouchers and other
accounting and cost data according to prescribed or standard classification;
Checks and prepares bills for payment;
makes out payment orders;
Maintains attendance, personnel and
payroll records; makes out work sheets; posts assignments;
Prepares requisitions; receives and
distributes supplies; keeps perpetual inventory and consumption records;
May operate office machines not requiring
previous formalized training, uses drafting instruments, acts as a cashier or
acts as assistant to a higher-level supervisor;
May supervise employees in the performance
of simple clerical duties such as posting, filing, typing or mailing; trains
newly appointed employees.
FULL PERFORMANCE
KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of
general office terminology, procedures, equipment and clerical techniques; good
knowledge of business English, spelling and arithmetic; ability to understand
and carry out complex oral and written instructions; ability to make minor
decisions in accordance with laws and regulations and to apply these to work
problems; ability to make arithmetical computations accurately and with
reasonable speed; ability to establish effective working relationships with
co-workers, supervisors and the public; ability to assign, supervise and review
the work of a small group of clerical employees in a manner conducive to full
performance and high morale; physical condition commensurate with the demands
of the position.
MINIMUM
QUALIFICATIONS
OPEN
COMPETITIVE
Either:
Graduation from a standard senior
high school or possession of a high school equivalency diploma and three (3)
years of clerical experience.
NOTE: Additional
education beyond high school from a college with federally-authorized
accreditation or registration by NY State may be substituted for the above
experience on a year-for-year basis.
PROMOTIONAL
Two (2) years of permanent
competitive status as a Clerk, Clerk (Spanish Speaking), Data Entry Operator,
Morgue Clerk, Real Property Recorder I, School Attendance Aide, or Switchboard
Operator.
R 1/08/18
Competitive