MAIL ROOM SUPERVISOR 0019

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class supervises the central mail delivery operation for the County or for a large County department with multiple locations. The incumbent is responsible for setting up procedures for sorting and delivering mail, internal communications and for keeping the necessary records. Work is performed under the general supervision of an administrative supervisor, and is reviewed through reports submitted and for the expeditious distribution of mail. Does related work as required.

TYPICAL WORK ACTIVITIES

Plans, establishes and directs procedures to sort, meter and deliver mail and parcels;

Receives and accounts for certified and registered mail;

Maintains postage and meter accounts and prepares weekly, monthly and quarterly reports;

Supervises Office Assistants and Photo Copy Machine Operators;

Answers inquiries about postage rates and regulations;

Orders mail room equipment and supplies.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of postal terminology, regulations, procedures, rates and equipment; good knowledge of locations of Community College or County departmental facilities; ability to understand and follow oral and written instructions; ability to maintain various clerical records; ability to supervise the work of personnel in a tactful and effective manner; ability to deal courteously and tactfully with municipal personnel; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Either:

(a) Graduation from a college with federally-authorized accreditation or registration by New York State with an Associate's Degree and two (2) years of experience in mail services, which includes or is supplemented by one (1) year of supervisory experience; or

(b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and four (4) years of experience in mail services, which includes or is supplemented by one (1) year of supervisory experience; or,

(c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

NECESSARY SPECIAL REQUIREMENT

Possession of a current New York State Driver’s License at time of appointment; license must be maintained throughout the term of employment in this title.

R08/27/2020

SUFFOLK COUNTY

Competitive