OFFICE ASSISTANT 0025
An employee in this class performs clerical and typing/word processing
duties of limited difficulty and responsibility. Duties of the position follow well-defined procedures
and methods. Detailed instructions and
close supervision are received at the beginning of work and on new assignments,
but regular routine tasks are performed more independently and some initiative
and judgment are utilized as experience is gained. The nature of the work is such that the
employee may be required to operate a variety of office equipment. Employees
may make arithmetical or other checks for accuracy of work performed by other
employees, but they do not exercise direct supervision over other
personnel. The work is performed under
the direct supervision of assigned supervisory personnel, and is reviewed upon
completion for content and accuracy.
Does related work as required.
TYPICAL WORK ACTIVITIES
Transcribes from
recording device or types from rough copy, reports, statements, tabulations,
vouchers, letters and various legal documents;
Posts simple data to
various office records, prepares, and types reports based on tabulations of
posted data and simple arithmetical computations;
Receives and checks
applications, vouchers, or other forms for accuracy of content and compliance
with procedural and regulatory requirements;
Produces documents
requiring routine entry and revision skills using word processing software;
Answers routine
questions regarding departmental procedures in response to personal and
telephone inquiries, and produces routine letters or form letters to respond to
written inquiries;
Enters data on computerized
records;
Checks and proofreads
typed copy;
Operates a variety of
simple office equipment, including computers with word processing and other
applications;
Sorts, indexes and files
documents, reports, correspondence and other material;
May serve as
receptionist.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL
CHARACTERISTICS
Some knowledge of office terminology, procedures, equipment and clerical
techniques; some knowledge of business English, spelling and arithmetic; skill
in typing accurately; ability to understand and carry out oral and written
instructions; ability to learn assigned tasks and to adhere to prescribed
departmental routines; ability to make arithmetical computations and
tabulations accurately and with a reasonable rate of speed; ability to
establish effective working relationships with co-workers, supervisors and the
general public; physical condition commensurate with the demands of the
position.
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a standard senior high school or
possession of a high school equivalency diploma.
NECESSARY SPECIAL
REQUIREMENT
To be employed by the Suffolk County Police Department candidates may be
required to attain New York State Police Information Network (NYSPIN)
certification within (1) month of appointment; employees must maintain this
certification while employed in this title.
R05/31/2019
SUFFOLK COUNTY
Competitive