SENIOR OFFICE ASSISTANT 0026
FEATURES OF THE CLASS
An employee in this class performs a
variety of difficult and responsible clerical and typing functions.
The principal emphasis of this position is upon the wide variety of clerical
tasks performed, which require the application of independent judgment and
clerical knowledge. The nature of the work is such that the incumbent may be
required to operate a variety of office equipment. Supervision may be exercised
over a small number of employees assisting in routine details. Work is
performed under general supervision and is reviewed by a supervisor through
observation of results, periodic audits of work performed and by advice and
assistance on unusual problems. Does related work as required.
from copy, rough draft or general instructions, forms, accounting and financial
statements, court records, letters, payrolls, receipts, case histories,
vouchers, departmental reports, permits or other materials, frequently
requiring independent action and discretion on problems encountered;
accuracy and completeness of documents and applications, forms presented for
filing, recording, or other administrative action; issues licenses and permits
of various kinds; prepares deeds and certificates;
and examines legal instruments such as liens, mortgages and business
certificates for compliance with pertinent statutory requirements; supervises
the recording, indexing and filing of documents;
payment claims of vendors for accuracy; checks contract claims relating to road
construction, sewers and buildings;
attendance, personnel and payroll records; makes out work sheets; posts
Prepares requisitions; receives and
distributes supplies; keeps perpetual inventory and consumption records;
routine letters and transcribes from recording device or types from rough copy,
reports, letters, statements, tabulations, vouchers and legal documents;
Checks and proofreads typed copy,
ledgers and other records;
supervise a small number of clerical personnel engaged in routine clerical
duties; may act as principal assistant to a higher-level supervisor.
FULL PERFORMANCE KNOWLEDGES, SKILLS,
ABILITIES AND PERSONAL CHARACTERISTICS
knowledge of general office terminology, procedures, equipment and clerical
techniques; good knowledge of business English, spelling and arithmetic; skill
in typing accurately; ability to understand and carry out complex oral and
written instructions; ability to make minor decisions in accordance with laws
and regulations and to apply these to work problems; ability to assign,
supervise and review the work of a small group of clerical personnel in a
manner conducive to full performance and high morale; ability to establish and
maintain effective working relationships with co-workers, supervisors and the
general public; ability to make arithmetical computations and tabulations
accurately and with reasonable speed; physical condition commensurate with the
demands of the position.
Graduation from a standard senior
high school or possession of a high school equivalency diploma and two (2) years
of clerical experience.
education beyond high school from with a college with federally-authorized
accreditation or registration by NY State may be substituted for the above
experience on a year-for-year basis.
(2) years of permanent competitive status as a(n): Office Assistant, Office
Assistant (Spanish Speaking), Clerk, Data Entry Operator, Library Clerk,
Library Clerk (Spanish Speaking), Law Library Clerk, Legal Secretary, Medical
Records Clerk, Medical Records Clerk (Spanish Speaking), Medical
Transcriptionist, Personnel Transactions Clerk, Real Property Recorder I, School Attendance
Aide, Stenographer or Switchboard Operator.
NECESSARY SPECIAL REQUIREMENT
be employed by the Suffolk County Police Department candidates may be required
to attain New York State Police Information Network (NYSPIN) certification
within (1) month of appointment; employees must maintain this certification
while employed in this title.