SENIOR STENOGRAPHER 0032
DISTINGUISHING FEATURES OF THE CLASS
Under general supervision, an employee in this class performs difficult and responsible stenographic, typing and clerical tasks. The incumbent performs advanced clerical work requiring the taking and transcribing of dictation. Subjects dealt with are frequently technical in nature and require familiarity with terminology used in a specialized field. Work other than stenography is similar in nature and level to that in the Senior Clerk Typist class. The variety and difficulty of work varies among positions. Where work is more repetitive, there is an added responsibility of finality of action. Positions require the operation of standard office equipment including word processors. Until the more difficult phases of a job are learned, an employee works under close supervision, but, thereafter, detailed instructions are received only when changes in procedures and new assignments occur. Performance is reviewed through observation of operations and review of correspondence and typewritten materials prepared; advice and assistance are given on unusual or difficult problems. Supervision may be exercised over a small number of employees assisting in routine details. Does related work as required.
TYPICAL WORK ACTIVITIES
Takes dictation of a confidential and/or technical nature and transcribes notes on typewriter;
Takes minutes at meetings and hearings;
May act as secretary to an administrative official;
Schedules appointments and receives callers;
Screens and routes telephone calls and mail;
Assists in the preparation of reports;
May supervise office employees and/or members of a small stenographic pool;
Instructs new employees in office and job procedures;
Assists in collecting license fees or in preparing payrolls.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of general office terminology, procedures, equipment and clerical techniques; good knowledge of business English, spelling, and arithmetic; working knowledge of elementary bookkeeping; skill in taking rapid dictation and ability to transcribe at a reasonable rate of speed; ability to understand and carry out complex oral and written instructions; ability to make minor decisions in accordance with laws and regulations and to apply these to work problems; ability to assign, supervise and review the work of a small group of clerical personnel in a manner conducive to full performance and high morale; ability to establish and maintain effective working relationships with co-workers, supervisors and the public; ability to make arithmetic computations and tabulations accurately and with reasonable speed; physical condition commensurate with the demands of the position.
Graduation from a standard senior high school or possession of a high school equivalency diploma and three (3) years of clerical experience including stenography.
NOTE: Additional education beyond high school from a college with federally-authorized accreditation or registration by NY State may be substituted for the above experience on a year-for-year basis.
Two (2) years of permanent competitive status as a Legal Secretary, Stenographer, Stenographer (Spanish Speaking).