PRINCIPAL STENOGRAPHER 0033
DISTINGUISHING
FEATURES OF THE CLASS
Under general supervision, an employee in this class
performs supervisory stenographic and clerical work or secretarial work of
considerable responsibility. Employees
perform a variety of responsible and complex stenographic and clerical tasks
requiring independent judgment and action including the frequent making of
decisions in accordance with departmental policies and practices. Supervision is often exercised over a number
of clerical employees performing routine clerical work, or the incumbent serves
as general secretary to a department or division head handling a wide variety
of complex clerical duties. The employee
plans and carries out work assignment with considerable independence within the
rules, regulations and procedures of the department. Problems concerning important departures
from standard practices and procedures are referred to a superior for final
decision. New assignments usually
consist of statements of desired objectives.
A superior usually signs important correspondence but regular work is
normally reviewed only for achievement of desired results. Does related work as required.
TYPICAL WORK
ACTIVITIES
Takes and transcribes general and technical oral
dictation, composes difficult non-routine letters, proofreads and sends out
correspondence, routes incoming mail and correspondence not requiring a
superior's attention to proper officials for action;
Prepares board or commission meeting
agendas; attends meetings, keeps records and minutes; prepares draft of
meetings for administrative review;
Supervises a staff of clerical and
stenographic employees engaged in performing routine stenographic duties,
keeping various clerical records; and typing reports relating to departmental
operations;
Interviews callers and screens calls
for superiors; makes and cancels appointments for superiors; receives
complaints and requests for information, routes for necessary action; composes
and types replies on receipt of information;
Gathers source material for the
preparation of reports, articles, speeches, and other matters; assists
supervisor in editing copy.
FULL PERFORMANCE
KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of business English, spelling and
arithmetic; thorough knowledge of office practices, procedures and appliances;
good knowledge of the principles of office management and supervision, and
ability to apply this knowledge to work problems; skill in taking and
transcribing dictation at a reasonable rate of speed; ability to rapidly
acquire considerable knowledge of the legal, administrative, and procedural
regulations applicable to the organization of assignment; ability to keep
complex records and to prepare periodic reports from such records; ability to
plan, assign and coordinate the work of a moderate size clerical staff, and to
instruct and supervise clerical subordinates in a manner conducive to full
performance and high morale; ability to develop and maintain effective
departmental and public relations.
MINIMUM
QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a standard senior high school or
possession of a high school equivalency diploma and six (6) years of experience
in a clerical position which includes stenography.
NOTE: Additional education beyond high school from a college
with federally-authorized accreditation or registration by NY State may be
substituted for experience on a year-for-year basis.
PROMOTIONAL
Two (2) years of permanent competitive status as a Senior
Stenographer or Senior Legal Secretary.
R1/8/2018
SUFFOLK
Competitive