OFFICE APPLICATIONS
SPECIALIST 0037
DISTINGUISHING
FEATURES OF THE CLASS
An
employee in this class functions as a specialist in the utilization of a
variety of office application software including word processing, statistical
applications, database programs, spreadsheets for data maintenance and
presentation, report generation software, presentation applications including
software for graphics and desk-top publishing. The employee may provide
training in the use of the software and systems. A position in the class will
require the employee to work with administrators throughout the jurisdiction on
specific projects, and the employee will be expected to develop required
knowledges specific to the functions of the department or jurisdiction. Work is
reviewed based upon output and effectiveness of applications developed. Does
related work as required.
TYPICAL
WORK ACTIVITIES
Serves as a resource person for the
use of office application software and for solving user software problems;
Plans the format for, designs, and produces
and revises complicated materials and documents including forms, schedules,
catalogs, manuals and reports using any of a variety of application software;
Develops and/or manipulates
databases for the conversion of information from other sources;
Designs reports including entering/writing
instructions and formulas to extract data from various sources and present the information
in desirable formats;
Works with administrative personnel
to plan, develop and implement new software applications to improve
departmental operations;
Trains and assists personnel in the
use of software applications;
Writes and maintains procedural
manuals for the equipment in use;
Prepares reports on the operation
and effectiveness of applications.
FULL
PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough
knowledge of the office information systems and software in use including word
processing, desk top publishing, statistical and accounting applications,
graphics software, etc; ability to develop data bases and convert information
from various sources; ability to think in a logical manner, including the use
of deductive reasoning; ability to train personnel in a manner conducive to
full performance and high morale; ability to learn departmental operations;
ability to learn new applications and enhance skills in the use of these
applications; ability to develop good working relationships with administrators
and other departmental personnel; ability to follow oral and written
instructions; ability to communicate effectively both orally and in writing;
physical condition commensurate with the demands of the position.
OPEN COMPETITIVE
(a) Graduation from a college with
federally-authorized accreditation or registration by NY State with an
Associate's Degree in a field related to office information systems and
technologies, and two (2) years of experience in the utilization of
software to create or design specialized forms, reports or models; or,
(b)
Graduation from a standard senior high school or possession of a high school
equivalency diploma, and four (4) years of experience in the utilization of
software to create or design specialized forms, reports or models; or,
(c) An
equivalent combination of education and experience as defined by the limits of
(a) and (b).
PROMOTIONAL
Two (2) years of permanent
competitive status as a Word Processing Technician.
R
10/28/20
SUFFOLK
COUNTY
Competitive