JUSTICE COURT DIRECTOR 0055

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class administers all aspects of the Justice Court except for those functions specifically assigned to the Town or Village Justices in their judicial capacity. The incumbent supervises employees engaged in maintaining files, collecting and receiving fines, processing and recording legal papers, and performing various clerical duties in the courtroom. The incumbent is responsible for all budgets and financial matters. All work is performed according to standard procedures prescribed by state law, judicial determination and administrative directives. Work is performed under the supervision of the Town Supervisor, the Justices of the Court when applicable, and/or the Town Board. Performs related work as required.

TYPICAL WORK ACTIVITIES

Supervises the preparation of filing a variety of legal documents including civil summonses, criminal warrants, subpoenas, transcripts of judgments and commitments;

Dockets and enters civil, motor vehicle and criminal cases;

Prepares certificates of convictions for submission to County Clerk;

Supervises the collection and recording of fines and fees, and the accepting of bail payments;

Supervises the making up of bank deposits;

Supervises the preparation of a monthly report for the New York State Department of Audit & Control, and the itemizing of each case and fine or sentence imposed;

Works on the preparation of annual budget;

Supervises and participates in the drawing of juries for civil or criminal cases, sends notices of trial to all parties concerned and sends follow up notices to persons failing to appear in court on scheduled dates;

Supervises the making up of copies of information for attorneys and the District Attorney on criminal cases;

Answers correspondence pertaining to the court;

Supervises the maintenance of court files;

Plans, schedules and reviews the work of a number of clerical employees;

Maintains time records.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of general office terminology, procedures, equipment and clerical techniques; thorough knowledge of business English, spelling and arithmetic; good knowledge of the principles of office management and supervision and ability to apply these principles to office operations; good knowledge of legal terminology and court proceedings primarily regarding motor vehicle law and civil law; ability to plan, assign and supervise the work of a number of employees; ability to instruct and train employees in a manner conducive to full performance and high morale; ability to understand and carry out complex oral and written instructions; ability to make decisions in accordance with state statutes relating to court procedures; ability to establish and maintain effective working relationships with attorneys, judges, the general public and elected officials; ability to maintain complex records and to prepare periodic reports from these records; ability to maintain financial records of income and expenses including, but not limited to, balancing of checking accounts, preparing an annual budget and evaluating personnel needs; ability to teach court personnel of changes in court procedures as may be mandated by the State; ability to supervise the operation of a computer system; ability to handle all personnel matters within the department; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma, and eight (8) years of administrative or supervisory experience in a law office or court.

NOTE: Relevant additional education from a New York State or regionally accredited college or university will be substituted for experience on a year for year basis.

R11/02/06

SUFFOLK COUNTY

Competitive