LEGAL SECRETARY 0060
DISTINGUISHING FEATURES OF THE CLASS
Under direct supervision, an employee in this class performs legal secretarial work. The incumbent must be familiar with legal terminology, legal format and procedures, and routine legal forms. The incumbent may also be responsible for routine secretarial and clerical duties such as filing, indexing, posting, proofreading and operating a small switchboard. The employee, if qualified, may be asked to take dictation, but stenographic skill is not a requirement for positions in the class. Work is performed in accordance with established procedures and employees work with some independence on routine assignments. All material is reviewed upon completion for content and accuracy, and related clerical work is periodically checked for accuracy. Does related work as required.
TYPICAL WORK ACTIVITIES
Assists attorneys with clerical tasks associated with the preparation, compiling, serving and filing of legal documents such as briefs, motions, petitions, orders, opinions and drafts of various kinds;
Types and proofreads correspondence on legal matters involving deeds, releases, easements, options, contracts, etc.;
Prepares routine legal forms in connection with the work of a law office;
Checks, proofreads and files documents to verify accuracy and completeness of citations and court proceedings;
May perform the related clerical duties of indexing, posting, collecting legal fees, acting as receptionist or operating a small switchboard;
Operates standard office machines, including a word processor.
Handles telephone calls concerning adjournments, postponements, etc. and arranges meetings.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of legal terminology, the general course of legal proceedings and legal forms; good knowledge of office practices; good knowledge of business English, spelling and arithmetic; skill in typing accurately at a reasonable speed; ability to understand and carry out complex written and oral instructions; ability to establish and maintain effective working relationships with attorneys, other employees and the general public; ability to compose routine letters and memoranda; physical condition commensurate with the demands of the position.
Graduation from a standard senior high school or possession of a high school equivalency diploma, and one (1) year of experience in a law office working with legal documents such as briefs, motions, petitions, etc.
NOTE: Additional education in Legal Secretarial Science or Paralegal Studies from a college with federally-authorized accreditation or registration by NY State will be substituted for experience on a year-for-year basis.