SECRETARY                                                                           0095

0096

0097

 

DISTINGUISHING FEATURES OF THE CLASS

This is a responsible exempt class clerical position distinguished by the confidential nature of its duties.  The level of responsibility and complexity of duties will vary according to the requirements of the department, board or commission being served.  Section 41 of the Civil Service Law states where this position can be established, and Appendix A of the Suffolk County Civil Service Rules sets forth the specific positions which have been approved in the exempt class by the New York State Civil Service Commission.  Personal characteristics, not measurable by competitive examination, such as trustworthiness and compatibility with department or agency philosophy are essential to satisfactory performance of the job.  Supervision may be exercised over subordinate office staff members.

 

TYPICAL WORK ACTIVITIES:

         Responsible for taking confidential shorthand and typing confidential letters and correspondence;

         Receives, sorts and prepares incoming mail for department review;

         Prepares written replies to inquiries from federal, state and local officials, other department heads and the general public as to the operations of the department;

         Assists in the preparation of departmental budget and operating cost estimates;

         Prepares payroll information and maintains records of personnel changes;

         Responsible for office supply inventory and reordering when necessary;

         Schedules departmental business meetings, takes minutes of meetings, and prepares reports and summaries of business transacted;

         Responsible for maintaining accurate and up to date files of department activities and correspondence.

 

        

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of the philosophy and method of operation of the department, board or commission; ability to perform clerical and related office duties in a confidential and responsible manner; ability to communicate effectively, orally and in writing; ability to establish effective working relationships with department heads, federal, state and local officials and the general public.

 

 

MINIMUM QUALIFICATIONS

No minimum qualifications are required.This position is in the exempt class.

 

R12/21/76     

SUFFOLK COUNTY

Exempt

RR 10/4/00