SECRETARY 0095
0096
0097
DISTINGUISHING FEATURES OF THE CLASS
This is a responsible exempt class
clerical position distinguished by the confidential nature of its duties. The level of responsibility and complexity of
duties will vary according to the requirements of the department, board or
commission being served. Section 41 of
the Civil Service Law states where this position can be established, and
Appendix A of the Suffolk County Civil Service Rules sets forth the specific
positions which have been approved in the exempt class by the New York State
Civil Service Commission. Personal
characteristics, not measurable by competitive examination, such as
trustworthiness and compatibility with department or agency philosophy are
essential to satisfactory performance of the job. Supervision may be exercised over subordinate office staff
members.
TYPICAL WORK ACTIVITIES:
Responsible
for taking confidential shorthand and typing confidential letters and
correspondence;
Receives,
sorts and prepares incoming mail for department review;
Prepares
written replies to inquiries from federal, state and local officials, other
department heads and the general public as to the operations of the department;
Assists
in the preparation of departmental budget and operating cost estimates;
Prepares
payroll information and maintains records of personnel changes;
Responsible
for office supply inventory and reordering when necessary;
Schedules
departmental business meetings, takes minutes of meetings, and prepares reports
and summaries of business transacted;
Responsible
for maintaining accurate and up to date files of department activities and
correspondence.
FULL PERFORMANCE KNOWLEDGES, SKILLS,
ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the philosophy and
method of operation of the department, board or commission; ability to perform
clerical and related office duties in a confidential and responsible manner;
ability to communicate effectively, orally and in writing; ability to establish
effective working relationships with department heads, federal, state and local
officials and the general public.
MINIMUM QUALIFICATIONS
No minimum qualifications are
required.This position is in the exempt class.
R12/21/76
SUFFOLK COUNTY
Exempt
RR 10/4/00