ASSISTANT FIRE DISTRICT MANAGER                                       0169




Under general supervision, an employee in this class is responsible for assisting the Fire District Manager in the management of the administrative, financial, personnel and purchasing functions of a fire district.  Administrative supervision is received from the Fire District Manager through personal consultation, written reports and through instructions on special assignments.  This position is a staff position and exercises no supervisory function over firefighting personnel.  Does related work as required.



            Assists the Fire District Manager in the preparation of the annual budget for presentation to the Board of Fire Commissioners;

           May consult with fire equipment manufacturers, building contractors, engineers and architects to research information for the purchase of fire apparatus and related equipment and for the construction of new fire stations;

           Compiles, reviews, edits and adjusts specifications for the purchase of new equipment and fire apparatus;

           May consult with supervisors in the analysis and awarding of bids;

           May assist in the maintenance of a planned program of capital expenditures;

           Assists in the preparation and submission of reports and claims for personal injury damages according to the Volunteer Firemen's Benefit Law;

           Reviews applications for employment in non-firefighting positions in the fire district;

           Performs a variety of personnel-related duties in the fire district;

           May attend fire district and department meetings to oversee the condition and maintenance of fire apparatus according to Board policies;  

           Assists in the supervision over the operation and maintenance of the fire district's buildings;

           Writes proposals for federal funding for fire stations and apparatus;

           Serves as liaison between fire district management and the employees of the district;

           May write legal notices relating to the construction of buildings and the purchase of fire apparatus;

           Reviews and approves work schedules, payrolls, inventory, and purchase orders;

           May research and/or implement a computer system for district operations;

           Assists in the reorganization of district operations and procedures as necessary;

           Acts as Fire District Manager in his absence.



Good knowledge of federal, state and local laws regarding the operations and financial record-keeping of a fire district; good knowledge of public administration procedures; good knowledge of the methods and procedures used in the preparation of budgets; some knowledge of public personnel procedures and practices; good knowledge of purchasing and bookkeeping methods and report preparation; ability to plan, assign, and direct the work of a fire district staff in a manner conducive to full performance and high morale; ability to estab­lish and maintain an effective working relationship with the Board of Fire Commis­sioners, Fire District Manager, district employees, volunteer fire personnel and the public; physical condition commensurate with the demands of the position.




            Graduation from a standard senior high school or possession of a high school equivalency diploma, and four (4) years of experience in business or public administration.  One (1) year of the business or public administration experience must have been as a Commissioner, Chief, Assistant Chief or paid employee of a New York State fire district, fire department or comparable agency.


NOTE: Additional education from a college with federally-authorized accreditation or registration by NY State in the area of Business Management or Business Administration may be substituted for the business or public administration experience on a year-for-year basis.  There will be no substitution allowed for the one (1) year of experience as a Commissioner, Chief, Assistant Chief or paid employee of a New York State fire district or department.


R 11/03/14