SENIOR ACCOUNT CLERK
STENOGRAPHER 0215
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class maintains a complex set of financial records, compiles and prepares, or assists a supervisor in preparing, difficult and complex financial or statistical reports. This position differs from that of a Senior Account Clerk in that the incumbent in this position is required to perform difficult and responsible clerical, stenographic and typing duties in addition to accounts work. Supervision is exercised over a number of clerical employees. The work is performed with relative technical independence and is reviewed by an administrative supervisor. Does related work as required.
TYPICAL WORK ACTIVITIES
Supervises a number of
Account Clerk-Stenographers, Account Clerks and Clerk Typists engaged in
maintaining departmental accounts and general books;
Posts entries to these
books and from supporting records and prepares routine statements;
Takes dictation of a
confidential and/or technical nature and transcribes notes;
Checks purchase orders
and claims for payment of correctness and posts to the appropriate ledger;
Assists in compiling
figures for budget purposes and prepares payrolls;
Assists in purchasing
supplies, equipment or services from vendors;
Types from copy, rough
draft or general instructions, forms, accounting and financial statements,
letters, payrolls, receipts, vouchers, departmental reports, permits or other
material frequently requiring independent action and discretion on problems
encountered;
Checks accuracy and
completeness of documents, forms and applications presented for filing,
recording or other administrative action.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL
CHARACTERISTICS
Thorough knowledge of bookkeeping principles and practices including the
setting up and balancing of general ledger accounts; good knowledge of general
office terminology, procedures, equipment and clerical techniques; good knowledge
of business English, spelling and arithmetic; good knowledge of the methods
used in preparing financial and statistical reports; skill in the operation of
adding machines, calculating machines and other office machines; skill in
taking rapid dictation and ability to transcribe at a reasonable rate of speed;
ability to make arithmetic computations rapidly and accurately; ability to
apply bookkeeping principles to the setting up and maintenance of fiscal and
accounting records; ability to follow oral and written instructions; ability to
supervise the work of others in a manner conducive to full performance and
high morale; ability to compile and prepare financial and statistical reports;
physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a
standard senior high school or possession of a high school equivalency diploma and four (4) years of experience in
computing and registering data in financial records, accounts or journals.
NOTE: College education in any area may be
substituted for experience at the rate, thirty (30) credits = one (1) year,
provided that for each thirty (30) credits earned, at least three (3) credits
were in Accounting.
PROMOTIONAL
Two (2) years of
permanent competitive status as an Account Clerk, Account Clerk (Spanish
Speaking), Account Clerk Typist or Account Clerk Stenographer.
R7/13/07
Competitive