FEDERAL
AND STATE AID CLAIMS COORDINATOR 0258
An employee in this class is
responsible for coordinating County, Federal and State Aid claims. The employee develops sources of Federal and
State Aid available through various agencies to maximize reimbursement of
departmental costs through Suffolk County.
Work is performed under general supervision and is reviewed through
conferences and reports. Supervision is
exercised over a staff of technical and clerical employees. Does related work as required.
TYPICAL WORK ACTIVITIES
Supervises
a staff of technical and clerical personnel engaged in the preparation of
Federal and State aid claims, filings and payments;
Coordinates
the accounting of Federal and State Aid revenues to maximize availability of
funds for municipal use;
Directs
the preparation of accurate statistical records and reports for claiming
purposes;
Devises
and recommends the installation of new and revised accounting and auditing
systems, methods and procedures;
Works
to promote and cultivate a close liaison between Federal and State agencies;
Keeps abreast of all statutory and procedural changes of grant programs to disseminate appropriate materials and information to the various agencies of municipal government.
FULL PERFORMANCE KNOWLEDGES, SKILLS,
ABILITIES AND PERSONAL CHARACTERISTICS
Comprehensive knowledge of fiscal laws,
rules and regulations relating to Federal and State Aid programs; comprehensive
knowledge of accounting and auditing principles and practices and their
application to the development, installation and maintenance of governmental
accounting systems; thorough knowledge of the fiscal inter-relationship of the
State, County, town, local district, special district, and Federal governments;
thorough knowledge of budgeting, data processing, Federal and State Aid, and
local government law as they pertain to fiscal policy and the inter-reaction of
all functions; good knowledge of office practices, and procedures; ability to analyze and interpret
accounting data, devise audit procedures and techniques, and to devise
specialized and general accounting systems; ability to prepare complete and
accurate fiscal reports and statements of considerable complexity; ability to
plan, assign and direct subordinate personnel in a manner conducive to full
performance and high morale; ability to establish and maintain effective
working relationships with supervisory accounting personnel and government
officials; ability to express oneself clearly and concisely, both orally and in
writing; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
OPEN
COMPETITIVE
Graduation
from a college with federally-authorized accreditation or registration by NY
State with a Bachelor's Degree in Business Administration, Accounting, or a
related field, and seven (7) years of experience in the analysis of financial
documents, which must have included the analysis and development of plans for
improved operations and productivity, four (4) years of which must have been in
a supervisory capacity.
NOTE: Relevant additional
education will be substituted for non-supervisory experience on a year-for-year
basis up to a maximum of two (2) years.
PROMOTIONAL
Two
(2) years of permanent competitive status as a Principal Federal and State Aid
Claims Examiner or as an Assistant
Federal and State Aid Claims Coordinator.
R9/6/22
SUFFOLK COUNTY
Competitive