PRINCIPAL FEDERAL AND STATE AID CLAIMS EXAMINER 0270

DISTINGUISHING FEATURES OF THE CLASS

Under general supervision, an employee in this class coordinates, supervises, and reviews the preparation and submission of Federal and State Aid claims. Responsibility is included for the implementation of all administrative directives affecting claims for aid and for the coordination of Suffolk County operating departments with Federal and State funding agencies in developing and instituting procedures to expedite reimbursement. Work includes supervising the preparation of budget estimates of Federal and State Aid and analyzing anticipated revenues. Supervision is exercised over a technical and clerical staff. Work is reviewed by an administrative supervisor through conferences and reports. Does related work as required.

TYPICAL WORK ACTIVITIES

Supervises the analyses of grant proposals, program budgets, and program expenditures to maximize Federal and State Aid to the County;

Supervises the recording and monitoring of Federal and State Aid claims and payments to ensure a timely cash flow, and supervises the reconciliation of these records with the County Treasurer and/or County Comptroller on a monthly basis;

Acts as a liaison between the various central service units and operating departments on chargeback procedures and methodology to ensure reimbursement of these costs where applicable;

Assists Federal, State, and County auditors preparing audit reports of reimbursable programs;

Participates in the development of new accounting systems pertinent to reimbursement claims;

Conducts expenditure and revenue analyses, and directs preparation of reports as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of recent developments and characteristics of Federal and State Aid Programs; thorough knowledge of principles of cost accounting; thorough knowledge of statistical and research concepts and methods; ability to analyze facts and reach sound conclusions; ability to plan, assign and supervise the work of others in a manner conducive to full performance and high morale; ability to conduct research and prepare comprehensive reports; ability to express oneself clearly and concisely both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a New York State or regionally accredited college or university with a Bachelor's Degree in Business Administration, Accounting or a related field, and six (6) years of professional experience in the preparation, analysis or review of Federal and State Aid claims, at least two (2) years of which must be in a supervisory capacity.

NOTE: Additional relevant education in the above areas from a New York State or regionally accredited college or university may be substituted for up to two (2) years of non-supervisory experience.

PROMOTIONAL

Two (2) years of permanent competitive status as a Senior Federal and State

Aid Claims Examiner or Senior Grants Analyst.

R11/17/22

SUFFOLK COUNTY

Competitive