ASSISTANT TO TOWN TAX RECEIVER 0275

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class performs responsible work in the collection of property taxes and the maintenance of accounts of payments received. The incumbent supervises a staff of tax cashiers, clerical workers and account clerks engaged in the preparation and mailing of tax bills, the receiving and posting of payments and the maintenance of accounting records. The work also includes responsibility for accounting for all changes to the tax base through erroneous assessments and apportionments. The incumbent may act as a liaison with the data processing unit processing the information on the receipt of payments. Supervision is received from the Town Tax Receiver or Deputy Tax Receiver through frequent consultation, review of accounts maintained and observation of performance.

TYPICAL WORK ACTIVITIES

Trains, assigns and supervises clerical employees engaged in the mailing of property tax bills, the posting of receipts to the tax rolls, the filing of payment records and the mailing of payment receipts;

Supervises tax cashiers in the operation of computerized receipting machines, used in verifying and receipting tax bills and recording the payment on an on-line tax information system;

Establishes and instructs subordinates in procedures for maintaining accounting records of tax revenues received, over-and-underpayments, refunds and penalties;

Maintains records of all changes to the tax base through erroneous assessments and apportionments; supervises the calculation and issuance of new tax bills on all such changes;

Acts as liaison with the data processing unit maintaining computerized tax records; advises that unit of all incorrect entries, machine errors and cancelled checks to be backed out of the system;

Supervises the balancing of the tax rolls at the end of the tax year and assists in the preparation of the final report to the County Treasurer on payments received or delinquent, penalties imposed and changes to the tax base.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the principles and procedures of bookkeeping and the maintenance of financial reports applicable to the receipt of taxes; good knowledge of the accounting, record-keeping and reporting requirements involved in the collection of property taxes; good knowledge of the principles and practices of office management and supervision; knowledge of the reporting procedures used in a computerized information system; skill in the operation of calculating machines, computerized receipting machines and on-line computer terminals; ability to apply bookkeeping principles to the establishment and maintenance of accounting records for the receipt of taxes; ability to plan, assign and supervise the work of subordinate personnel in a manner conducive to full performance and high morale; ability to compile and prepare financial and statistical reports; ability to establish and maintain effective working relationships with employees of other departments, public officials and the general public.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma and five (5) years of experience in the receipt and maintenance of records and accounts of property tax payments, at least one (1) year of which must have been in a supervisory capacity.

R 2/17/15

SUFFOLK COUNTY

Competitive