SCHOOL DISTRICT CLERK-TREASURER 0298

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class maintains records of the finances of a School District and performs specialized clerical duties in association with the meetings, elections and record keeping of a School Board per powers vested under the section the Education Law of New York State appropriate to that district. The incumbent performs the financial and bookkeeping duties for the School Board and has responsibility for the receipt, disbursement and recording of all monies belonging to the district. The employee is responsible for maintaining all pertinent records of the School District including those related to School Board meetings, elections, finances and legal matters pertaining to the district. Work is performed under the supervision of the School Board and is reviewed through periodic reports and verification of financial records and statements. Accounting records may also be subject to audit by an outside auditing agency. Does related work as required.

TYPICAL WORK ACTIVITIES

Receives from the County Treasurer all public monies apportioned to the district;

Prepares periodic and annual district financial reports;

Disburses funds upon order of the School Board to pay district salaries, expenses and financial obligations;

Maintains all pertinent records of the School District including those related to School Board meetings, elections, finances and legal matters pertaining to the district.

Provides public notice of the time and place of all regular and special school district meetings; attends and records the proceedings of these meetings;

Maintains and preserves all financial, legal and other pertinent records of the school district;

Assists in the preparation of agendas setting fourth all known items of business to be considered at Board Meetings; distributes agendas to board members prior to meetings;

Acts as Registrar at all school elections and supervises tellers at all elections; keeps all pertinent records on voter registration;

Notifies persons elected or appointed to school districts office;

forwards this information to the Town Clerk;

Publishes all legal notices concerning the school district.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of bookkeeping principles and practices including the setting up and balancing of subsidiary and general ledger accounts; good knowledge of the methods used in preparing financial and statistical reports; good knowledge of business English, grammar, spelling and arithmetic; good knowledge of standard office methods and practices, ability to make arithmetic computations rapidly and accurately; ability to apply bookkeeping principles to the setting up and maintenance of fiscal and accounting records; ability to learn laws, regulations and practices of the New York State School System; ability to learn the laws, regulations and procedures as they relate to school district finances; ability to follow oral and written instructions; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

This position is in the exempt class; therefore, there are no minimum qualifications.

R7/16/03

SUFFOLK COUNTY

Exempt