MATERIEL CONTROL CLERK III 0303

DISTINGUISHING FEATURES OF THE CLASS

Under general supervision, an employee in this class performs complex specialized clerical, manual and supervisory work related to the receiving, storage, inventory control and redistribution of bulk and packaged supplies, equipment, furnishings, mail and parcels. Work in this class differs from that found in the Materiel Control Clerk II class in that the incumbent is responsible for the day-to-day flow of diversified materiel. The employee may supervise a number of workers in a high volume warehouse, or may work alone or with another employee of the same level in a lesser volume facility having similarly complex stores and inventory records. Work is assigned in the form of general procedural instructions and performed under the general supervision of a Materiel Control Clerk IV or administrative level supervisor, and is reviewed for compliance with procedures, accuracy of records and reports and expeditious distribution of mail and warehoused items. Does related work as required.

TYPICAL WORK ACTIVITIES

Maintains perpetual inventory of warehoused materiel; keeps cumulative records of several variables such as item, quantity dispensed/received, vendor, purchase order number, consumer, costs; keeps individual, simple ledgers of certain categories of materiel;

Maintains perpetual inventory of insured and labeled assets; keeps manual or data processing account of location and purchase value of insured assets;

Inspects received goods to assure compliance with purchase order and/or specifications; classifies assets and enters descriptive information into ledgers or onto forms for entry into computer;

Plans and allocates space in warehouse for most efficient storage of materiel;

Conducts periodic inventory; compiles reports of stock on hand and summarizes stock flow; documents shortages of stock or missing assets;

Issues supplies on approved requisitions or other established procedures;

Keeps accounts of charges against budget code of consumer; may use adding machine or typewriter to verify calculations or post headings on accounts and logs;

May operate or supervise the operation of an automated copy machine in a facility offering quick-copy service;

Replenishes depleted stock; requisitions materiel through central purchasing office or directly from vendor;

Makes recommendations for improving stock flow, storage or record-keeping;

May supervise Materiel Control Clerks, Warehouse Workers, Laborers and other personnel performing manual or clerical duties in the facility.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of the interrelated procedures of store-keeping and inventory control; good knowledge of arithmetic to make calculations involving fractions decimals and percentages; ability to apply principles to solve practical everyday problems and deal with a variety of variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral and schedule form; ability to supervise the work of personnel in a tactful and effective manner; ability to deal with individual and agency consumers in a tactful and effective manner; ability to make simple computer entries and corrections; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Either:

a) Graduation from a college with federally-authorized accreditation or registration by NY State with an Associate’s degree and one (1) year of clerical, mail processing, inventory control and/or stock-keeping experience; or,

b) Graduation from a standard senior high school or possession of a high school equivalency diploma and three (3) years of clerical, mail processing, inventory control and/or stock-keeping experience; or,

c) An equivalent combination of education and experience as defined by the limits of a) and b).

PROMOTIONAL

One (1) year of permanent competitive status as a Materiel Control Clerk II; or;

Two (2) years of permanent competitive status as a Stock Clerk.

NECESSARY SPECIAL REQUIREMENT

Depending on the nature of the position under consideration, candidates may be required at the time of appointment and during employment in this title to possess a valid New York State Driver's license.

4/1/77

SUFFOLK COUNTY

Competitive

Review 7/23/15