DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for carrying out
the purchasing procedures for the procurement of a group of commodities of
moderate complexity, as part of a central purchasing operation. The work includes communication with vendors
and departmental officials on purchasing problems. The incumbent supervises clerical personnel
who assist with purchasing details. Work
is reviewed by an administrative supervisor to assure conformance with state
and local laws and departmental procedures.
Does related work as required.
TYPICAL WORK ACTIVITIES
and reviews purchase requisitions; adjusts any discrepancies in requisitions;
notifies departments of adjustments; explains purchase procedures;
and revises specifications used as a basis for bids on all commodities within
an assigned field;
competitive bids or quotations from vendors; tabulates and analyzes bids to determine
lowest and best bidders; prepares and places purchase orders; keeps file of
vendors to whom bids have been sent; records bids;
studies and collects data on current market conditions to keep informed on
market trends; interviews sales people regarding the ordering of supplies;
prices and approves invoices on purchase orders; schedules delivery dates;
follows up on delayed deliveries;
invoices for payment by checking extension and additions, matching and
comparing with purchase orders, and performing related work prior to the
approval of invoices for payment.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND
Good knowledge of large scale purchasing methods and
procedures; good knowledge of the grades, qualities, supply sources and market
factors of commodity categories frequently required by County or municipal
departments; some knowledge of elementary bookkeeping methods in the keeping of
accurate and systematic procurement records; ability to maintain detailed
records and to perform a variety of related clerical tasks; ability to obtain
and interpret market prices and trends and to apply such interpretations to
procurement problems; ability to establish and maintain effective working
relationships with co-workers, vendors and departmental officials; physical
condition commensurate with the demands of the position.
from a college with federally-authorized accreditation or registration by NY
State with a Bachelor's Degree, and two (2) years of experience in large-scale
purchasing, marketing or buying for a commercial, industrial or governmental
enterprise or agency; or,
Graduation from a standard senior high school or possession of a high school
equivalency diploma and six (6) years of experience in large-scale purchasing,
marketing or buying for a commercial, industrial or governmental enterprise or
equivalent combination of education and experience as defined by the limits of
(a) and (b).
year of permanent competitive status as a Purchasing Technician.