SENIOR CONTRACTS EXAMINER 0353

DISTINGUISHING FEATURES OF THE CLASS

Under general supervision, an employee in this class supervises a staff responsible for administering contracts and related materials and/or performs complex administrative duties relating to contract analysis, compliance and budget maintenance. Duties may include responsibility for overseeing the drafting and implementation of contracts in accordance with local, state and federal rules and regulations and/or the development and review of appropriate insurance specifications. Supervision may be exercised over various levels of clerical and professional personnel. Work is reviewed by an administrative supervisor through frequent conferences, reports and observations of the effectiveness of the operation. Does related work as required.

TYPICAL WORK ACTIVITIES

Supervises a staff responsible for, or assumes personal responsibility for, the payment of operating expenses and the maintenance of ledgers for an administrative unit;

Drafts, implements and revises contracts in accordance with specific recommendations from the offices of the Comptroller and Attorney, the County Attorney or other administrative units;

Reviews all insurance policies and certificates submitted by contracted vendors for compliance with insurance specifications;

Oversees and monitors lease agreements entered into by the County to provide or obtain the necessary insurance documentation;

Analyzes all new County projects involving risk and insurance ramifications;

Supervises the issuance, tracking, and reporting of certificates of insurance;

Assists in negotiating with contracted vendors, when necessary, to formulate insurance requirements and ensure compliance with required insurance provisions;

Oversees and monitors requests from contractors for waivers of specific insurance requirements;

Reviews procedures to evaluate their effectiveness and to ensure payments are made on a timely basis and in accordance with federal, state and local rules and regulations applicable to government contracts;

Assists in the preparation of the annual operating budget;

Supervises and administers the legal, programmatic and technical review of claims and contracts between the County and outside agencies;

Forecasts future needs and recommends current and future growth patterns;

Projects funds to be expended on an annual basis;

Obtains necessary insurance certificates;

Obtains Public Disclosure Statements;

Analyzes self-insurance experience and makes recommendations to maintain proper retention levels and avoid excess coverage.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of federal, state and local regulations pertaining to contracts; thorough knowledge of the principles, practices and techniques of contract administration; thorough knowledge of contract terminology and procedures; thorough knowledge of the principles and practices of the insurance field; thorough knowledge of auditing and accounting procedures applicable to government contracts; thorough knowledge of performance standards and budgetary concepts which will ensure that contracts are drawn up which bring full value to the County; ability to analyze complex data and statistical information to prepare comprehensive statistical reports; ability to establish and maintain effective working relationships with various agencies; ability to supervise the work of a clerical and professional staff in a manner conducive to full performance and high morale; ability to express oneself clearly and concisely, both orally and in writing; courtesy; tact; physical condition commensurate with the needs of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

(a) Graduation from a New York State or regionally accredited college or university with a Bachelor’s Degree and four (4) years of experience in contract administration and interpretation; or,

(b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and eight (8) years of experience in budgeting, accounting, contract administration, claims processing, or non-clerical insurance or risk management experience, four (4) years of which must have been in contract administration and interpretation; or

(c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

PROMOTIONAL

One (1) year of permanent competitive status as a Contract Management Analyst; or,

Two (2) years of permanent competitive status as a Contracts Examiner or Insurance Contract Analyst.

R09/07/23

SUFFOLK COUNTY

Competitive