CONTRACTS
MANAGEMENT COORDINATOR (PROCUREMENT) 0361
An employee in this class leads in the development, implementation, and
oversight of the contractual aspects of Suffolk County’s procurement policies,
processes, and programs. The incumbent coordinates all aspects of contract
functions from reviewing and approving terms to coordinating deadlines. This
position acts as a liaison between County Departments on procurement matters. Supervision
may be exercised over assigned contracts staff. Work is performed under general
direction and is reviewed through conferences and reports by a higher-level
administrator. Does related work as required.
TYPICAL WORK ACTIVITIES
Writes, negotiates,
and executes contracts covering a wide range of transactions;
Evaluates existing
contracts and oversees contract modifications;
Identifies
opportunities to improve contract processes and devises plans to implement
changes;
Plans and provides
support for the implementation and administration of the contracts module for
the County procurement software platform;
Maintains
correspondence and documentation relating to County contracts and their
deadlines, deliverables, and other obligations;
Participates in and
supports outreach efforts to broaden workforce opportunities to the community’s
diverse population through facilitation of procurement and contract bidding;
Reviews and
approves contract terms, along with coordinating their deadlines;
Establishes and
maintains relationships with suppliers;
Meets with procurement
agents and stakeholders to develop appropriate legal and business approaches;
Provides
consultation and technical assistance to Suffolk County employees and vendors
as it relates to procurement;
Maintains the
repository for County contractual documents, both paper and electronic;
Develops metrics
and provides monthly reporting;
May supervise
internal or external contracts staff depending on assignment.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL
CHARACTERISTICS
Comprehensive knowledge of legal contract terminology, structures and
processes; comprehensive knowledge in vendor contracts; comprehensive knowledge
of federal, state and local regulations pertaining to contracts; comprehensive
knowledge of the principles, practices and techniques of contract
administration; thorough knowledge of professional services; thorough knowledge
of product licensing; thorough knowledge of auditing and accounting procedures
applicable to government contracts; skill in negotiation and communication; ability
to supervise the work of clerical and professional staff in a manner conducive
to full performance and high morale; ability to make good judgements and quick
decisions; ability to establish and maintain effective working relationships
with stakeholders and vendor representatives; ability to express oneself
clearly and concisely, both orally and in writing; courtesy; tact; physical
condition commensurate with the needs of the position.
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a college
with federally authorized accreditation or registration by NY State with a Bachelor’s
degree in Business, Finance, Economics, or a related field, and five (5) years of experience in a large procurement department or
agency that is responsible for contract administration, which includes vendor
sourcing and the management, solicitation, negotiation and drafting of contracts.
NOTE: Additional experience, as
defined above, may be substituted for education on a year-for-year basis up to
a maximum of two (2) years.
1/1/2023
SUFFOLK COUNTY
Competitive