ASSOCIATE CHIEF PROCUREMENT OFFICER 0363

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class assists and supports the Chief Procurement Officer in all aspects of the County’s centralized procurement operations. The position involves assisting in the planning, budgeting, data analyses, policy formulation and coordination of all day-to-day County procurement and contract management activities to ensure efficiency, cost-effectiveness and adherence to applicable laws, regulations and policies. The employee will report directly to the Chief Procurement Officer. Supervision is exercised over technical and clerical personnel. Does related work as required.

TYPICAL WORK ACTIVITIES

Assists, advises and supports the Chief Procurement Officer (CPO) in the day-to-day operations and supervision of the central procurement staff and coordination of departmental procurement activities;

Assists in the development, implementation and measurement of strategic goals, performance measures, policies, and initiatives aimed at improving the efficiency and effectiveness procurement structures and processes of the Central Procurement Office;

Performs complex analyses and prepares technical reports on strategic and operational plans;

Acts as a liaison with vendors and suppliers to locate and secure optimum pricing and value for purchases of supplies and services;

Assists the Chief Procurement Officer in negotiating with vendors and suppliers;

Works with the Chief Procurement Officer to develop procedures to automate routine spending, consolidate purchasing activities, and create cooperative purchasing opportunities among county departments, and with municipal partners through the SuffolkShare initiative;

Provides leadership, guidance, training and technical assistance to all departments on procurement matters;

Implements organizational changes and revised work rules to maximize cost and process efficiencies;

Works with department representatives on contract processes from bid development through notification, solicitation, evaluation and award of contracts.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Comprehensive knowledge of centralized purchasing and contract negotiation and management procedures; thorough knowledge of the principles, practices, methods and techniques of public administration; thorough knowledge of the principles and practices of financial administration; financial acumen and negotiation skills, ability to plan, organize, direct and control the work of a staff of technical and clerical personnel in a manner conducive to full performance and high morale; ability to analyze facts and to exercise sound judgment in arriving at conclusions; ability to express oneself clearly and concisely, both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Either:

(a) Graduation from a college with federally-authorized accreditation or registration by NY State with a Master’s degree in Business, Finance, Economics, Mathematics or a related field plus six (6) years of experience leading a large procurement operation which included multiple-site purchasing activities and functions, solicitations, vendor sourcing and management, systems administration, and contract administration/compliance; or,

(b) Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor’s degree in Business, Finance, Economics, Mathematics or a related field plus eight (8) years of experience leading a large procurement operation which included multiple-site purchasing activities and functions, solicitations, vendor sourcing and management, systems administration, and contract administration/compliance; or,

(c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

Suffolk County

Competitive

1/1/2022