CHIEF PROCUREMENT OFFICER 0364

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class serves as the principal procurement official for Suffolk County. The position involves planning, budgeting, data analyses, policy formulation and coordination of all day-to-day procurement and contract management activities of the County to ensure efficiency, cost-effectiveness and adherence to applicable laws, regulations and policies,. The employee will report directly to the Deputy County Executive with legal oversight of the County Attorney. Supervision is exercised over technical and clerical personnel. Does related work as required.

TYPICAL WORK ACTIVITIES

Assesses the efficiency and effectiveness of the current county procurement structures and processes and identifies areas for operational improvements;

Provides procurement planning, budgeting, inventory management, vendor/supplier management and data analyses to ensure optimum customer service, procurement value, and cost savings;

Provides leadership, guidance, training and technical assistance to all departments on procurement matters;

Implements organizational changes and revised work rules to maximize cost and process efficiencies;

Researches market sources and vendors to locate and ensure optimal pricing for County purchases of supplies and services;

Develops and refines procedures for purchasing and Requests for Proposals, and oversees retention of records in compliance with State and local laws;

Works with department representatives on contract processes from bid development through notification, solicitation, evaluation and award of contracts;

Acts as the principal County negotiator for purchasing contracts;

Develops procedures to automate routine spending, consolidate purchasing activities, and create cooperative purchasing opportunities among county departments, and with municipal partners through the SuffolkShare initiative.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Comprehensive knowledge of centralized purchasing and contract negotiation and management procedures; thorough knowledge of the principles, practices, methods and techniques of public administration; thorough knowledge of the principles and practices of financial administration; financial acumen and negotiation skills, ability to plan, organize, direct and control the work of a staff of technical and clerical personnel in a manner conducive to full performance and high morale; ability to analyze facts and to exercise sound judgment in arriving at conclusions; ability to express oneself clearly and concisely, both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Either:

(a) Graduation from a college with federally-authorized accreditation or registration by NY State with a Master’s degree in Business, Finance, Economics, Mathematics or a related field plus eight (8) years of experience leading a large procurement operation which included multiple-site purchasing activities and functions, solicitations, vendor sourcing and management, systems administration, and contract administration/compliance; or,

(b) Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor’s degree in Business, Finance, Economics, Mathematics or a related field plus ten (10) years of experience leading a large procurement operation which included multiple-site purchasing activities and functions, solicitations, vendor sourcing and management, systems administration, and contract administration/compliance; or,

(c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

Suffolk County

Competitive

1/1/2022