ASSISTANT TOWN PURCHASING DIRECTOR                                                                    0390

 

 

DISTINGUISHING FEATURES OF THE CLASS

Under general direction, an employee in this class assists in handling purchases of materials and/or services for the town, and provides liaison between the Town Purchasing Director and vendors desiring to do business with the town.  Supervision may be exercised over a clerical and/or technical staff engaged in processing requisitions and bids.  The incumbent exercises some independence in contacting vendors, town departments and insurance carriers, but confers with the Director and Comptroller's office for final approval on all purchasing matters.  Does related work as required.

 

TYPICAL WORK ACTIVITIES

          Assists the Town Purchasing Director in the daily operations of a town's Division of Purchasing;

          Assists in handling purchases of materials and/or services for a town;

          Assists the Director and acts as liaison with insurance carriers to ensure coverage for town property;

          Assists the Director with non-routine telecommunications;

          Assists the Director in the preparation of the divisional budget for submission to the Town Supervisor;

          Assists the Director in matters which require specialized knowledge;

          Meets with vendors who are doing or desire to do business with the town;

          Contacts, on behalf of the Town Purchasing Director, town departments to discuss their purchase requests;

          Clears town requests with the Comptroller's office to ensure that funds are available;

          Reviews purchase orders before presenting them to the Director for final approval and submission to the Comptroller's office;

          Reviews and audits accounts payable;

          Verifies claim vouchers before presenting them to the Director for final approval and submission to the Comptroller's office;

          Recommends purchasing policy and/or procedure changes to the Town Purchas­ing Director;

          May act on behalf of the Town Purchasing Director in his/her absence.

 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of town purchasing methods and procedures; thorough knowledge of the applicable laws, regulations and town policies; good knowledge of the sources, prices, market factors and product characteristics applicable to the needs of a town government; some knowledge of the principles and practices of modern office management; ability to develop and monitor effective purchasing procedures consistent with legal strictures and town policy; ability to plan, assign, supervise and evaluate the work of others in a manner conducive to full performance and high morale; ability to establish and maintain effective working relationships with vendors and town officials; ability to express oneself clearly and concisely, both orally and in writing, good judgment; physical condition commensurate with the demands of the position.

 

 

MINIMUM QUALIFICATIONS

          OPEN COMPETITIVE

          Either:

          a) Graduation from a New York State or regionally accredited college or university with a Bachelor's Degree, and two (2) years of experience in purchasing, marketing or buying; or,

          b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and six (6) years of experience in purchasing, marketing or buying; or,

          c) An equivalent combination of education and experience as defined by the limits of a) and b).

 

 

01/05/88

SUFFOLK COUNTY

Competitive

RR1/28/03