PERSONNEL ASSISTANT 0408
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class performs professional and paraprofessional work in public personnel administration in assisting in the operation of a central personnel office for a municipal jurisdiction. Work is performed under the direct supervision of a professional and/or administrative supervisor. Performs related work as required.
TYPICAL WORK ACTIVITIES
May supervise other employees as well as participate in the maintenance of personnel records and in the processing of civil service and other forms and documents; conducts correspondence with the Civil Service Department;
May conduct employment interviews for non-professional positions; may make personnel selections and placements to non-professional positions;
Conducts exit interviews to apprise terminating employees of their status pertaining to health benefits, retirement, unemployment insurance, etc.;
May attend grievance and disciplinary hearings, researching data and making recommendations to administrators or others;
Reviews applications for tuition reimbursement and determines eligibility within defined departmental parameters;
Conducts group or individual orientation sessions to acquaint new employees with various aspects of government employment;
Conducts reference checks and verifies prior employment and experience of new employees;
Performs salary surveys for comparison with other agencies;
Provides general information to municipal employees and the public regarding positions, recruitment, application procedures, and promotional opportunities;
Reconciles positions in annual budget with a central position control system;
Maintains employment statistics for certification and seniority;
Provides required statistics and information for negotiations with bargaining units;
Coordinates and oversees the administration of various benefit programs;
May assist with preparation for Civil Service examinations.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the principals and procedures of public personnel administration; good knowledge of interviewing techniques; ability to elicit relevant data from individuals under stressful conditions; ability to express ideas and impart information clearly and effectively both verbally and in writing; ability to analyze and organize data and prepare relevant reports for departmental use; ability to establish and maintain effective working relationships with associates and general public; ability to understand and follow oral and written instructions; ability to get along well with others; good judgment; tact; courtesy; physical condition commensurate with the demands of the position.
Graduation from a standard senior high school or possession of a high school equivalency diploma and four (4) years of personnel experience providing services in at least two (2) or more of the following: employee benefits, examinations, recruitment, personnel transactions, unemployment compensation, classification, retirement benefits or labor relations.
NOTE: Additional education from a college with federally-authorized accreditation or registration by NY State may be substituted for experience on a year-for-year basis, up to a maximum of two (2) years.
Two (2) years of permanent competitive status as a Personnel Transaction Clerk.