PERSONNEL TRANSACTIONS CLERK 0410

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class performs specialized clerical work, applying complex procedures to the processing and maintenance of personnel records within the Classification Division of the Suffolk County Department of Civil Service or other municipal personnel department. The incumbent makes independent decisions based upon knowledge of Civil Service requirements for documentation of personnel changes. Work is reviewed by a personnel professional. The incumbent also provides clerical support for professional staff. Does related work as required.

TYPICAL WORK ACTIVITIES

Reviews documentation of personnel transactions for compliance with the procedural requirements of the Department of Civil Service;

Explains Civil Service requirements to jurisdictional personnel;

Answers inquiries concerning personnel records and reporting requirements;

Maintains manual and automated personnel records;

Prepares personnel change reports to be submitted to the Department of Civil Service;

Prepares annual payroll certifications for submission to Department of Civil Service;

Prepares reports for use in budget preparation and/or negotiations;

Outside the Department of Civil Service, may maintain records pertaining to benefits, labor relations issues and Workers’ Compensation claims, and provide related information to employees.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of methods and requirements of personnel record keeping; good knowledge of office terminology, procedures, equipment and clerical techniques; skill in typewriting; ability to make simple mathematical computations; ability to maintain good working relationships with co-workers, supervisor and the public; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN-COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma and four (4) years of clerical experience involving personnel related duties.

PROMOTIONAL

One (1) year of permanent competitive status as an Office Assistant in the Suffolk County Department of Civil Service.

R 12/12/18

SUFFOLK COUNTY

Competitive