FINANCIAL SYSTEMS COORDINATOR 0552

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class oversees the operations and configuration of the countywide financial management system and payroll module of the County’s Human Resources Management System (HRMS), and is responsible for coordinating with the software providers for training for all system end-users. Responsibility is included for coordinating data interfaces and the exchange of information among user departments, and with the Department of Information Technology and applicable outside vendors. The position includes administrative and instructional responsibilities with a focus on the day-to-day operations. The incumbent serves as the main security officer for the County’s financial and payroll systems and is responsible for approving user security and assuring that the system controls are adequate. Work is performed under the general supervision of the Executive Director of Accounting Services and requires the exercise of independent judgment and initiative. Does related work as required.

TYPICAL WORK ACTIVITIES

Oversees the day-to-day operation of the countywide financial management and payroll systems;

Configures and creates calculations within the payroll system for any contractual changes for all County Unions. Updates the payroll system for all annual changes including the special payroll calendar;

Oversees the accurate transfer of appropriate departmental payroll and related employee costs from the County’s HRMS to the financial management system;

Insures that document information processing within both systems affects the appropriate ledgers and tables so that any system deviations can be recognized and alternative resolutions investigated and implemented;

Oversees various program tables to ensure conformance with proper governmental accounting and budgetary controls, and ensure system procedures are documented and consistently adhered to;

Assures system security for the financial and payroll systems and tests all proposed corrections and updates developed in response to user complaints or requests;

Represents the Department of Audit and Control and its Financial Reporting Unit at various meetings regarding payroll, budget, and/or financial system related matters;

Acts as liaison between end-users, Management Information Services and vendors to provide assistance where possible or to relay program problems and respective solutions;

Schedules and/or attends end-user meetings to provide current information and address user needs and concerns;

Establishes priorities for reported problems and works towards timely resolutions.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the County’s financial management system; good knowledge of the principles, methods and applications of financial information processing systems; good knowledge of generally accepted government accounting principles; ability to understand the financial management system and the payroll module of the HRMS system and apply that knowledge to solving problems; ability to provide effective instruction to a wide range of system users; ability to establish working relationships with others; ability to express oneself clearly and concisely, both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor's Degree in Finance, Human Resources, Business Administration, Public Administration, Accounting or Computer Science and six (6) years of managerial or administrative experience, three (3) years of which must have included utilization of an automated payroll and/or financial management system for a large municipality or corporation.

NOTE: Additional relevant graduate level education will be substituted for general managerial or administrative experience on a year-for-year basis up to a maximum of two (2) years.

R 01/25/22

SUFFOLK COUNTY

Competitive