VILLAGE TAX CLERK 0628

DISTINGUISHING FEATURES OF THE CLASS

Under general supervision, an employee in this class is responsible for performing specialized clerical duties related to the maintenance of real property tax records and the collection of property taxes. The incumbent enters and maintains computerized records relating to property ownership, exemptions, assessment changes, zone changes, apportionments and consolidations for commercial, industrial and residential properties. Duties also include preparing tax roll, sending out tax bills, entering and reconciling tax payments and preparing records of unpaid taxes for Tax Sale. Work is performed according to prescribed procedures and methods, and is reviewed by an administrative supervisor. Does related work as required.

TYPICAL WORK ACTIVITIES

Enters and maintains computerized records relating to property ownership, exemptions, assessment changes, zone changes, apportionments and consolidations for commercial, industrial and residential properties;

Explains grievance procedures to taxpayers, accepts applications, gathers relevant property assessment data for Board Members’ use in the grievance proceedings, and notifies taxpayers of grievance decision;

Runs tax rolls including, but not limited to, Tentative Assessment Roll, Final Tax Roll, Unpaid Taxes, Exemption List, and Tax Sale Paid and Unpaid;

Sends out tax statements, enters and reconciles tax payments, and prepares records of unpaid taxes for Tax Sale;

Oversees Tax Sale procedures, including publishing the Unpaid Taxes for Tax Sale report, updating tax records after the sale, issuing tax sale certificates and, when taxes are finally paid, notifying holder of certificate;

Prepares annual state tax reports;

Maintains all village deeds, roads, declarations and covenants.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of assessment terminology and clerical techniques; good knowledge of the operation of a computer terminal; ability to make mathematical computations quickly and accurately; ability to learn assigned tasks readily and to follow prescribed procedures; ability to deal courteously and effectively with the public; ability to express oneself clearly and concisely, both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma, and one (1) year of experience in the maintenance of municipal property tax records.

03/11/03

SUFFOLK COUNTY

Competitive