COURT RECORDS SUPERVISOR                                                 0645

 

 

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class performs highly specialized clerical and supervisory work involved in the processing, filing and security of legal documents relating to Civil and Criminal Court actions.  The incumbent is responsible for the proper performance of the assigned supervisory and technical activities of the unit and makes independent work decisions based on experience and knowledge of departmental operations. Unusually difficult technical policy questions are referred to an administrative supervisor.  Work is performed under general supervision and is reviewed through consultations and observations of the effectiveness of the work program.  Does related work as required.

 

TYPICAL WORK ACTIVITIES

               Supervises a large staff engaged in receiving, indexing and filing court papers and other legal instruments pertaining to Civil and Criminal Court actions and other miscellaneous documents;

               Oversees and advises supervisory and clerical personnel who assist attor­neys and the general public in locating and examining legal documents, such as liens, orders and judgments;

               Answers requests for information from the courts, attorneys, the general public and departmental employees;

               Plans, directs and reviews the work of employees engaged in maintaining complex files and records;

               Interprets rules and policies to support personnel;

               Maintains production log of work status; prepares statistical reports and personnel records;

               Establishes and maintains standard operational procedures for the pro­cessing and security of court documents.

 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Comprehensive knowledge of standard office practices, procedures and large scale record keeping; thorough knowledge of regulations and procedures regarding the filing and recording of legal instruments relating to civil and criminal actions; good knowledge of legal terminology; good knowledge of business English, spelling and arithmetic; ability to plan, assign and supervise a staff of supervisory and clerical personnel in a manner conducive to full performance and high morale; ability to maintain extensive and complex files of legal documents; ability to express oneself clearly and concisely, both orally and in writing; ability to promote and maintain effective departmental and public relations; physical condition commensurate with the demands of the position.

 

MINIMUM QUALIFICATIONS

               OPEN COMPETITIVE

               Graduation from a standard senior high school or the possession of a high school equivalency diploma, and eight (8) years of specialized clerical experience processing court records in the office of a county clerk, four (4) years of which must have been in a supervisory capacity.

 

 

R12/6/94

SUFFOLK COUNTY

Competitive