REAL PROPERTY RECORDER III 0683
DISTINGUISHING FEATURES OF THE CLASS
Under general supervision, an employee in this class performs difficult and responsible duties in recording property transaction documents and processing property information as the supervisor of a small unit or an assistant to the head of a large unit. The incumbent applies complex technical knowledge to resolve problems related to the coding, retrieval and functioning of the recording system, instructs staff in the proper mode of indexing and equipment usage, and maintains statistical records. Duties include regular supervisory responsibility for work performed by lower level Real Property Recorders, and the work is reviewed by a Real Property Recorder IV or administrative supervisor. Does related work as required.
TYPICAL WORK ACTIVITIES
Supervises, plans and assigns the work of lower level Real Property Recorders;
Assists in revising departmental procedures, and interprets standard procedures and changes to staff;
Trains new personnel in indexing procedures and monitors the progress of new employees;
Prepares statistical reports of recording data;
Assists in assembling data for budget reporting;
Makes decisions related to updating of Index;
Reads and interprets legal documents to extract information and to check conflicts in information;
Researches records to establish property ownership;
Replaces Real Property Recorder IV or administrative supervisor when required;
Operates computers, printers, microfilm printer and bar code reader.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of sources, materials and methods used in the filing of documents and mapping procedures; good knowledge of the legal vocabulary necessary to interpret real property transfer information; good knowledge of legal instruments related to recorded real property transactions including such documents as deeds, mortgages, assignments, releases, satisfactions and powers of attorney; good knowledge of geographical and political subdivisions within Suffolk County; thorough knowledge of computers, printers, and microfilm readers; ability to supervise the work of others in a manner conducive to full performance and high morale; ability to establish and maintain effective working relationships with co-workers, supervisors and the general public; ability to understand and follow oral and written instructions; physical condition commensurate with the demands of the position.
Graduation from a standard senior high school or possession of a high school equivalency diploma and four (4) years of office experience in tax mapping, survey, title, property transfer, appraisal, assessment, real estate, real property, real estate law or real property law.
NOTE: Additional education from a college with federally-authorized accreditation or registration by NY State will be substituted for the above experience on a year-for-year basis, up to a maximum of two (2) years.
One (1) year of permanent competitive status as Real Property Recorder II.