SPECIAL SERVICES COORDINATOR 0748

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class coordinates a variety of special projects and general services for a Suffolk County Department. The employee develops policies and infrastructure for record storage, assuring the security of physical aspects of all vital documents and irreplaceable data, and oversees other general administrative services including security operations and mailroom services. Work is performed under the general supervision of a department head or administrative supervisor through conferences and written reports. Does related work as required.

TYPICAL WORK ACTIVITIES

Plans, researches and implements major special projects, such as updating current space assignments for optimum security and workflow, updating security procedures for data infrastructure, physical infrastructure and personal safety, and developing policies for current and future County records retention and storage; Supervises employees responsible for daily deposits made to an off-premises bank from various locations;

Creates budget proposals, reports, memorandums and legislative requests to acquire new equipment, personnel, training and supplies; Makes recommendations for building renovations and for security procedures to be followed by the public and employees in the use of the facilities.

Coordinates the operations and develops procedures relating to the protection of vital documents and data for all department locations and assures protection for all physical aspects of the offices and facilities by monitoring the fire alarm systems, internal security door lock systems, access control and anti-theft systems and security cameras;

Creates policies and procedures for the use of issued identification badges for employees, and employees of title companies;

Implements and trains staff on mailroom security procedures, such as the handling of suspicious packages and threatening letters;

Directs and supervises all mailroom, security and related record management staff;

Maintains contact with Town, County and State agencies and individuals including County and private architects for all items concerning safety and security, building space and other administrative items.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of current effective building and records security measures; good knowledge of the principles, practices and techniques of modern office administration; good knowledge of effective supervisory methods and techniques; good knowledge of the principles, practices, methods and technology of building space analysis; ability to develop effective security procedures; ability to establish and maintain effective working relationships with employees, outside agencies and the general public; ability to analyze facts, arrive at sound conclusions and make recommendations; ability to express oneself clearly and concisely both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Either:

(a) Graduation from a a college with federally-authorized accreditation or registration by NY State with a Bachelor’s Degree and three (3) years of experience involving facilities space management and configuration, and the development of policies and procedures for record security and storage,

(b) Graduation from high school or possession of a high school diploma and seven (7) years of experience involving facilities space management and configuration, and the development of policies and procedures for record security and storage; or,

(c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

NECESSARY SPECIAL REQUIREMENT

At the time of appointment and during employment in this title, employees may be required to possess a valid license to operate a motor vehicle in New York State.

R 09/10/2021

SUFFOLK COUNTY

Competitive