ADMINISTRATIVE
AIDE 0901
An employee in this class assists an administrative supervisor or department head in providing administrative services to a County or local department or unit. The incumbent receives assignments in such areas as payroll, budget preparation, personnel administration, and office management. Supervision may be exercised over a support staff. Positions in this class differ from other management class positions in that the Administrative Aide is expected to perform a variety of administrative functions, rather than specializing in one particular area. The incumbent receives close supervision and guidance from an administrative supervisor while learning departmental operations and procedures. Once experienced in the position, the employee would be expected to exercise independent judgment and initiative in carrying out assignments. Supervision is received through frequent consultation, conferences and review of written reports. Does related work as required.
TYPICAL WORK ACTIVITIES
Compiles
and analyzes data on departmental expenditures for use in budget preparation;
Assists in preparing
studies and reports concerning departmental organization, policy and
procedures;
Reviews forms and
record-keeping systems used by the department and recommends improvements;
Monitors the
administration of contracts between the department and outside organizations;
Attends conferences,
inter-departmental and public meetings to obtain information for use by
departmental administrators;
Assists in the
preparation of required reports to federal and state agencies on departmental
programs funded by those levels of government;
Prepares correspondence
in response to inquiries concerning departmental operations and procedures;
May assume
responsibility for overseeing such administrative functions as the processing
of purchase requisitions, the maintenance of payroll and budgetary records and
the maintenance of personnel files;
May supervise a support
staff.
Ability
to learn the principles and procedures of public administration, budget
preparation and office management; ability to analyze and organize data and
prepare statistical and narrative reports; ability to acquire a good knowledge
of the legal, administrative and procedural regulations applicable to the
department; ability to express oneself clearly and concisely, both orally and
in writing; ability to maintain clear and concise records; ability to establish
and maintain effective working relationships with supervisors, associates and
the general public; ability to plan, organize and supervise the work of a
support staff in a manner conducive to full performance and high morale;
physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a New
York State or regionally accredited college or university with a Bachelor's
Degree.
R7/22/83
SUFFOLK COUNTY
Competitive
RR1/28/03