ASSOCIATE ADMINISTRATOR 0904
An employee in this class is responsible for performing
administrative functions in a non-county department or jurisdiction, with the
exception of Suffolk County Community College. Work performed is at an
administrative level and is distinguished from specialized administrative
titles in that the incumbent is responsible for more than one significant
specialty area, or performs administrative functions not requiring highly specialized
qualifications. Considerable initiative and independent judgment are used in
performance of duties. Supervision may be exercised over clerical and technical
staff. Work is reviewed through conferences and written reports. Does related
work as required.
TYPICAL WORK ACTIVITIES
Performs
studies on departmental organization, procedures and workload and prepares
recommendations for improved methods and alternative courses of action;
Reviews
work flow and procedures and initiates changes for increased productivity;
Interprets
departmental regulations to staff and the general public;
Assists
in preparation of the departmental budget; annual reports and special reports;
Represents
the department head at conferences and interdepartmental and public meetings.
Acts
as liaison between department head, unit heads and other agencies;
Interviews
job applicants and makes recommendations on hiring;
Assists
in the development of training programs; schedules, plans and provides training
for new support staff;
May
supervise employees in the maintenance of various payroll, personnel,
budgetary, inventory and other departmental records or processes.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND
PERSONAL CHARACTERISTICS
Thorough knowledge of the methods and techniques
of office management, organization and supervision; thorough knowledge of the
principles and procedures of public administration and budget preparation; good
knowledge of modern bookkeeping methods and procedures; good knowledge of
office equipment and supply requirements; ability to plan, organize and
supervise the work of others in a manner conducive to full performance and high
morale; ability to analyze office and field work procedures; ability to acquire
a thorough knowledge of the legal, administrative and procedural regulations
applicable to the department; ability to express oneself clearly and concisely,
both orally and in writing; ability to promote and maintain effective
departmental and public relations; physical condition commensurate with the
demands of the position.
MINIMUM QUALIFICATIONS
OPEN
COMPETITIVE
Either:
(a)
Graduation from a college with federally-authorized accreditation or
registration by NY State with a Bachelor’s Degree, and three (3) years of
administrative or supervisory experience in a position involving management or
technical functions in public or business administration; or,
(b)
Graduation from a standard senior high school or possession of a high school
equivalency diploma, and seven (7) years of administrative or supervisory
experience in a position involving management or technical functions in public
or business administration; or,
(c)
An equivalent combination of education and experience as defined by the limits
of (a) and (b).
PROMOTIONAL
Two
(2) years of permanent competitive status in a non-County jurisdiction other
than Suffolk County Community College as an Administrative Aide or Administrative
Assistant.
R12/15/19
SUFFOLK COUNTY
Competitive