ADMINISTRATOR II 0905
DISTINGUISHING FEATURES OF THE CLASS
Under general supervision, an employee in this class performs responsible work in the performance of administrative duties in a medium size Suffolk County department or similar unit within the Suffolk County Community College, relieving the executive or administrative supervisor of a variety of management details. These positions differ from other management positions through the supervision of more than one significant specialty area of personnel, budget maintenance, office management, or related functions. Work includes responsibility for the formulation, initiation and interpretation of policies and procedures as well as the supervision of a staff engaged in the maintenance of personnel, payroll, budgetary and related records. The incumbent may act as a liaison between the department head and the divisions, other departments and the general public. Performance is subject to the review of a management or administrative supervisor through conferences and reports. Does related work as required.
TYPICAL WORK ACTIVITIES
Conducts studies of departmental organization and
procedures, and prepares reports embodying proposals for improved methods or
alternative courses of action;
Prepares
the annual budget request for review by the department head, by coordinating
the budget requests of the various divisions; discusses the departmental budget
request with the county budgetary unit; prepares periodic expenditure reports
for the department head;
Interviews
and hires job applicants for the clerical staff; supervises the maintenance of
all departmental personnel records and the preparation of the departmental
payroll; discusses personnel requirements with division heads and central
personnel agency;
Processes
purchase requisitions received from division heads to central purchasing unit;
establishes and supervises the maintenance of bookkeeping and inventory control
on purchases; discusses equipment and supply needs of the department with
vendors;
Confers
with division heads in the formulation of new personnel, supervisory and
procedural policies for the department.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND
PERSONAL CHARACTERISTICS
Thorough knowledge of the methods and techniques of
office management, organization and supervision; thorough knowledge of the
principles and procedures of public administration and budget preparation; good
knowledge of modern bookkeeping methods and procedures; good knowledge of
modern office equipment and supply requirements; ability to rapidly acquire a
thorough knowledge of the legal, administrative and procedural regulations
applicable to the department; ability to plan, organize and supervise the work
of a staff in a manner conducive to full performance and high morale; ability
to develop effective office and field work procedures; ability to promote and
maintain effective departmental and public relations; ability to prepare
operating and statistical tables and reports; ability to express oneself
clearly and concisely, both orally and in writing; physical condition
commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a New York State or regionally accredited
college or university with a Bachelor's Degree, and five (5) years of
administrative experience.
NOTE: Additional education will be substituted for
experience on a year-for-year basis.
PROMOTIONAL
Two (2)
years of permanent competitive status as a Suffolk County government or Suffolk
County Community College employee as an Administrator I.
R 11/16/10
SUFFOLK COUNTY
Competitive