TEXTBOOK PROGRAM COORDINATOR 3184

DISTINGUISHING FEATURES OF THE CLASS

Under general supervision, an employee in this class manages the operation of the BOCES Textbook Program which provides textbooks to several thousand students in non-public schools. Responsibilities include developing processes for purchasing and textbook flow, working with districts and parents to address and resolve program issues, conducting periodic visits to several distribution centers, and greeting and interacting with students and parents. Supervision is exercised over textbook program staff and considerable use of independent judgment and initiative is required. Does related work as required.

TYPICAL WORK ACTIVITIES

Interviews, hires, trains and supervises staff in the procedures and policies of the Program;

Supervises the organization of textbook applications so that purchase orders can be initiated;

Meets with students and parents to resolve problems, including lost books;

Works with school districts to improve efficiency within the program, and develop processes for purchasing and textbook flow;

Maintains an inventory of textbooks in common usage;

Approves orders for textbooks not in inventory;

Establishes a schedule for distribution and collection of books; directs mailings to parents;

Visits distribution sites to troubleshoot problems;

Authorizes payment of invoices for textbooks ordered and received;

Assists in preparing program budget and various reports, including those used to generate billing.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the operation of a textbook program; thorough knowledge of program policies and procedures; good knowledge of textbook sources; good knowledge of the principles of maintaining computerized records and inventory; good knowledge of the principles and procedures of budget preparation; good organizational skills; ability to plan, assign and supervise the work of others in a manner conducive to full performance and high morale; ability to develop and maintain effective training programs; ability to express oneself clearly and concisely both orally and in writing; ability to maintain effective relationships with students and parents; good judgment; tact; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Either:

(a) Graduation from a college with federally-authorized accreditation or registration by NY State with an Associate's Degree, and two (2) years of experience in textbook inventory control; or,

b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and four (4) years of experience in textbook inventory control; or,

c) An equivalent combination of education and experience as defined by the limits of (a) and (b).

R 3/31/15

SUFFOLK COUNTY

Competitive