EXECUTIVE ASSISTANT FOR FINANCE & ADMINISTRATION 3304
DISTINGUISHING
FEATURES OF THE CLASS
Under general direction, an employee in this class is
responsible for formulating, coordinating and carrying out departmental fiscal
policy. The incumbent assumes
administrative responsibility for the department's accounting, budget and
purchasing functions, and coordinates and evaluates the fiscal operations of
the various divisions of the department.
The employee is required to exercise a considerable amount of
independent judgment and initiative in the performance of duties. Supervision is exercised over a staff of
professional, technical and clerical employees.
Does related work as required.
TYPICAL WORK ACTIVITIES
Assumes responsibility for development of policies and
procedures for the administration of departmental financial operations;
Acts as liaison between the
department and other governmental agencies on fiscal matters;
Monitors and controls program
expenditures and revenues, coordinates and evaluates operations of the various
financial divisions;
Supervises the preparation of the
department's budget;
Establishes departmental deadlines
and priorities;
Directs the development of the
department's fiscal goals and objectives;
Conducts expenditure and revenue
analyses and directs the preparation of resulting reports;
Implements the fiscal directives of
Federal, State and County agencies.
FULL PERFORMANCE
KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge
of the principles, practices and techniques of public fiscal administration;
thorough knowledge of the principles, practices and methods of public finance
and budgeting; thorough knowledge of New York State codes, rules and
regulations, and bulletins as they pertain to finance; thorough knowledge of
the preparation of Federal and State aid claims for reimbursement; ability to
analyze facts and come to sound conclusions; ability to prepare and analyze fiscal
reports; ability to supervise in a manner conducive to full performance and
high morale; ability to maintain good working relationships with others;
ability to communicate effectively with others; physical condition commensurate
with the demands of the position.
MINIMUM
QUALIFICATIONS
OPEN COMPETITIVE
Graduation from a college with
federally-authorized accreditation or registration by NY State with a
Bachelor's Degree and eight (8) years of administrative experience with
responsibility for planning, directing and coordinating the activities of a
fiscal staff working in several units or performing several separate functions.
NOTE: Graduate education towards a Master's Degree
in Public or Business Administration, including or supplemented by twelve (12)
or more credits in finance or accounting, may be substituted for up two (2)
years of the above experience.
PROMOTIONAL
Two (2) years of permanent
competitive status as a Chief Accountant, Chief Auditor, Chief Budget Examiner,
Chief Financial Analyst, Chief Management Analyst, Senior Investigative Auditor,
General Services Manager, or Special Projects Coordinator; or,
Three (3) years of permanent
competitive status as an Investigative Auditor.
R06/09/21
Competitive