ASSISTANT TOWN MANAGEMENT SERVICES ADMINISTRATOR 3760

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class assists in coordinating and administering a town's management services. The incumbent assists in overseeing electronic data processing systems, implements personnel and purchasing policies, administers grant applications and coordinates the risk management program. Supervision is exercised over a professional and clerical staff. Does related work as required.

TYPICAL WORK ACTIVITIES

Assists the Town Management Services Administrator in the daily operation of the department’s mission and work program;

Assists with implementing, administering, managing and coordinating a town’s self-insured programs and insurance policies;

Prepares plans, reports, studies, technical analyses and related efforts to support implementation of policies and ordinances adopted by the Town;

Prepares specific legislation, plans, programs, projects and studies related to Town issues;

Supervises and participates in the review of all contracts and specifications relative to the competitive bidding law;

Oversees the building facilities operations;

Represents the Town Management Services Administrator and the department at meetings with the Town Board, appointed boards and committees; municipal agencies, community groups and the general public;

Participates in the preparation and management of the department’s annual budget;

Assists, manages and coordinates the preparation of capital improvement projects and programs;

Supervises professional and clerical personnel necessary to fulfill the responsibility of the position.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the principles, practices, methods and techniques of public administration and financing; thorough knowledge of the policies, regulations, methods, procedures and laws related to general services and insurance programs and services offered by a town; good knowledge of administration and supervision of personnel; good knowledge of the distribution and supply of materials, equipment, usage and maintenance; good knowledge of statistical concepts and methods; knowledge of data-processing systems and capabilities; knowledge of inventory control; ability to efficiently meet the needs of municipal departments being serviced; ability to plan, assign and supervise the work of personnel in a manner conducive to full performance and high morale; ability to analyze facts and to exercise sound judgment in arriving at conclusions; ability to establish and maintain effective relationships with town, County, state officials and the general public; ability to express oneself clearly and concisely, both orally and in writing; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE:

a) Graduation from a college with federally-authorized accreditation or registration by New York State with a Bachelor's Degree, and four (4) years of technical or administrative experience in the following fields: public or business administration, and public finance. This experience must include at least one (1) year at an administrative or managerial level in each field; or,

b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and eight (8) years of technical or administrative experience in the following fields: public or business administration, and public finance. This experience must include at least one (1) year at an administrative or managerial level in each field; or,

c) An equivalent combination of education and experience as defined by the limits of a) and b).

R10/31/11

SUFFOLK COUNTY

Competitive