VILLAGE FIRE DEPARTMENT ADMINISTRATOR 5295

DISTINGUISHING FEATURES OF THE CLASS

Under general supervision, an employee in this class manages the administrative, financial and personnel functions of a fire department and emergency medical services department if separate. Emphasis of the work is on the maintenance of financial records and the preparation of financial reports related to budgetary issues. Work is performed under the general supervision of an administrative supervisor and is reviewed through conferences and reports. Does related work as required.

TYPICAL WORK ACTIVITIES

Participates with the Village Administrator and municipal tax officials in preparation of the annual budget for presentation to the Board of Trustees or Board of Fire Commissioners; estimates the sources of income and proposed expenditures;

Assists with consultations with fire and EMS equipment manufacturers, building contractors, engineers and architects to research information for the purchase of fire apparatus and related equipment; and for proposed construction projects;

Monitors a planned program of capital expenditures for the department(s);

Prepares and files reports and claims for personal injury damages according to the Volunteer Firemen's Benefit Law and Volunteer Ambulance Workers' Benefits Law;

May supervise clerical personnel responsible for maintaining files and records for the department(s);

Attends department meetings to monitor the maintenance of fire and EMS apparatus according to Board policies;

Compiles specifications for the installation of radio and telephone equipment;

Writes application proposals for federal funding for fire and EMS stations and apparatus;

Establishes and maintains liaison between management and the employees of the district;

Reviews and approves work schedules, payrolls, inventory, and purchase orders;

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of modern business and public administration procedures; thorough knowledge of the methods and procedures used in the preparation of budgets; good knowledge of public personnel procedures and practices; good knowledge of purchasing and accounting methods and report preparation; ability to plan, assign, and direct the work of subordinate staff in a manner conducive to full performance and high morale; ability to establish and maintain an effective working relationship with the Village Board or Board of Fire Commissioners, volunteer fire and EMS personnel and the public; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Open Competitive

Either:

a) Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor’s Degree, and two (2) years of experience in business, accounting or public administration; or

b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and six (6) years of experience in business, accounting or public administration; or

c) An equivalent combination of education and experience as defined by the limits of a) and b).

R 10/24/2024

SUFFOLK COUNTY

Competitive