COLLEGE WAREHOUSE/MAIL SERVICES COORDINATOR 9078

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class is responsible for coordinating warehouse and mail services for the three campuses of the Suffolk County Community College. Responsibilities include overseeing the distribution and storage of inventory, the processing and delivery of mail and internal communications, and the maintenance of all related records. Work involves developing policies and procedures necessary for the efficient operation of the warehouse and mailroom. Work is performed under the general supervision of a higher level administrator and is reviewed through conferences and reports, review of effectiveness of procedures, and observation of work performed. Does related work as required.

TYPICAL WORK ACTIVITIES

Supervises and coordinates college-wide warehouse and mailroom services;

Monitors and manages the internal receipt of delivered goods, screens goods for damages and for incorrect deliveries, records and communicates all problems to the purchasing department, and coordinates the return of goods to vendors as needed;

Supervises and coordinates the maintenance and distribution of all physical inventory including office supplies, equipment, parts, and other consumables college-wide;

Plans, directs, and establishes systems to identify, label, tag, and record inventory;

Coordinates and expedites the delivery of mail, packages, and other goods college-wide;

Establishes efficient systems and processes to sort, meter, pick up, and deliver mail, and maintains accurate records of postage meters, registered and certified mail, and various postal accounts;

Assists administrators in the preparation of the annual budgets for the warehouse and mailroom, monitors budget balances to ensure adequate funding, and submits periodic reports.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of storekeeping and inventory control procedures; good knowledge of postal terminology, regulations, procedures, rates and equipment; good knowledge of locations of the Community College and County departmental facilities; good knowledge of arithmetic to make calculations involving fractions, decimals and percentages; ability to understand and follow oral and written instructions; ability to maintain various clerical records; ability to make simple computer entries and corrections; ability to deal courteously and tactfully with municipal personnel; ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form; ability to supervise the work of personnel in a manner conducive to full performance and high morale; ability to deal with individuals and agencies in a tactful and effective manner; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma plus six (6) years of mail processing and; inventory control and/or stock keeping experience, at least one (1) year of which has been in a supervisory capacity.

NOTE: Additional education beyond high school from a college with federally-authorized accreditation or registration by NY State may be substituted for four (4) years of the above non-supervisory experience.

06/28/12

SUFFOLK COUNTY

Competitive