ASSISTANT
TO THE PRESIDENT (COMMUNITY COLLEGE) 9089
DISTINGUISHING
FEATURES OF THE CLASS
An employee in this class performs varied and confidential duties
associated with the day-to-day operation and administration of the Office of
the Community College President. A major
emphasis of the position is on the confidential nature of the work
involved. The incumbent is expected to
exercise a considerable amount of independent judgment, initiative and
discretion in the performance of assigned duties. Supervision is exercised over a clerical
support staff and work is reviewed by the President through conferences and
written reports. Does related work as
required.
TYPICAL WORK
ACTIVITIES
Serves
as office manager for the Office of the President, including the hiring,
scheduling, supervision, evaluations, and, if necessary, discipline of office
staff;
Assists
in the preparation and oversight of the budget of the Office of the President;
Assists
in the planning and implementation of presidential and College events;
Prepares
written replies to inquiries from various constituent groups;
Assists
with the preparation of program reports and information on a variety of issues;
Organizes
meetings with administrators, faculty, staff, students, and outside constituent
groups, prepares materials for such meetings, and, when requested, prepares
summaries of the business transacted at those meetings;
Supervises
the travel and meeting arrangements and the expense reports for the President
and the Board of Trustees;
Organizes
and maintains the records of the Office of the President, including the
confidentiality of sensitive data, information, activities, and decisions;
May
represent the Office of the President at meetings or functions.
FULL
PERFORMANCE KNOWLEDGES, SKILLS, ABILITIIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the principles of
office management and supervision and the ability to apply these principles to
office operations; thorough knowledge of the methods and techniques of budget
and report preparation; ability to gather, assemble and evaluate facts and
figures to arrive at a sound and logical conclusion; ability to prepare
accurate and concise reports; ability to establish and maintain effective and
harmonious working relationships with associates, employees and the general
public; physical condition commensurate with the demands of the position.
MINIMUM
QUALIFICATIONS
Graduation
from a New York State or Regionally accredited college or university with a
Bachelor's Degree and five (5) years of office management experience that
includes staff supervision.
4/12/10
P(Non-Competitive)