DEPUTY COUNTY CLERK 9319

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class performs specialized administrative and supervisory duties in the Immigration and Naturalization, Land Title Registration, or Document and Recording Rooms, or some other unit of the County Clerk's Office. The incumbent is responsible for planning and directing the work of a unit and for maintaining the policies and procedures of a unit in dealings with other agencies and the general public. The employee assists, advises, and acts for and in place of the County Clerk in the formation of policies and procedures. The employee is expected to exercise a considerable amount of independent judgment and initiative in the performance of assigned duties. The work is performed under the general supervision of the County Clerk and reviewed through frequent conferences and consultations. Does related work as required.

TYPICAL WORK ACTIVITIES

Acts for and in place of the County Clerk;

Receives and examines legal documents to be recorded and filed in accordance with established laws, rules and regulations;

Supervises the recording of legal documents in public records;

Confers with attorneys and the general public and provides information concerning the procedures to be followed in the drawing, riling, or recording of various types of legal documents;

Maintains an inventory of supplies and orders supplies as needed;

Supervises the office of naturalization;

Advises aliens of the requirements and procedures for naturalization;

Prepares the calendar for naturalization;

Assists the United States Naturalization Examiner in conducting preliminary examinations;

Prepares periodic reports of all declarations and petitions filed, and certificates issued by the Immigration and Naturalization Unit;

Supervises the processing of passport applications;

Advises applicants of passport requirements, documents necessary and fees collected;

Prepares periodic reports of passport applications received and fees collected;

Answers all inquiries made by the general public, other departments and private organizations regarding the policies and procedures of the assigned unit;

Assists in the preparation of the annual budget for the department.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the laws, rules, regulations and procedures governing the filing and recording of legal instruments relating to civil and criminal actions; good knowledge of the clerical procedures pertinent to the operation of the County Clerk's Office; good knowledge of office terminology, procedures and equipment; good knowledge of business English, spelling and arithmetic; some knowledge of modern bookkeeping methods and principles; ability to plan, assign and supervise the work of a staff of supervisory and clerical personnel in a manner conducive to full performance and high morale; ability to develop and adapt office procedures; ability to establish and maintain good public relations and an effective line of communication with all individuals coming in contact with the department; ability to express oneself clearly and concisely, both orally and in writing; good judgment; tact; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

This position is in the Exempt jurisdictional class, therefore, there are no minimum qualifications.

R6/18/90

SUFFOLK COUNTY

Exempt