CHIEF DEPUTY COUNTY CLERK 9321

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class is responsible for directing and coordinating the activities of all of the units in the Office of the County Clerk. The incumbent acts for, and in the place of the County Clerk in developing and maintaining the policies and procedures of the department and in evaluating the activities of the various units in the department. The incumbent assures that all inquiries, legal instruments and actions directed to the Office of the County Clerk have been properly documented and substantiated in conformance with established laws, rules, regulations and procedures governing such actions. Supervision is exercised over all administrative and clerical personnel. The work is performed under the general direction of the County Clerk and is reviewed through frequent consultations, conferences and reports. Does related work as required.

TYPICAL WORK ACTIVITIES

Acts for and in the place of the County Clerk;

Supervises the activities of all administrative personnel in an endeavor to coordinate the various activities of the units of the Office of the County Clerk;

Assists office personnel in the processing of the various incoming instruments and documents and determines whether or not these items meet the requirements of the law for purposes of recording and filing; determines where such items are to be indexed and affixes the proper fee to them;

Answers all inquiries made by the general public, other government agencies and private organizations pertinent to the general practices and procedures of the Office of the County Clerk;

Notifies parties whose legal papers or documents do not comply with the law; explains the problem and the best way to solve that problem in order to have the documents registered properly;

Aids and assists private, town and county attorneys in all matters pertaining to instruments or documents processed by the Office of the County Clerk.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Comprehensive knowledge of the laws, rules, regulations and procedures governing the filing and recording of legal instruments relating to civil, criminal actions and other legal processes; thorough knowledge of the clerical procedures incidental to the operation of the County Clerk's Office; good knowledge of effective office practices, principles and equipment; good knowledge of current bookkeeping methods and principles; good knowledge of business English, spelling and arithmetic; ability to coordinate the activities of a substantial number of employees working in several separate units of the County Clerk's Office; ability to plan, assign and supervise the work of a staff of supervisory and clerical personnel in a manner conducive to full performance and high morale; ability to develop and adapt office procedures to meet changes in laws or in legal procedures; ability to establish and maintain effective public relations with all parties coming into contact with the department, and to be able to deal with these individuals in a tactful and courteous manner; ability to express oneself clearly and concisely, both orally and in writing; good judgment; tact; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

This position is in the Exempt jurisdictional class, therefore, there are no minimum qualifications.

R 6/18/90

SUFFOLK COUNTY

Exempt