ASSISTANT TO PERSONNEL OFFICER 9369

DISTINGUISHING FEATURES OF THE CLASS

Under direction, an employee in this class is responsible for assisting the County Personnel Officer in discharging the administrative duties of the office. A major emphasis of the position is on the confidential nature of the work involved and the need to exercise good judgment and discretion. The employee assists with coordinating departmental functions and reports to the Personnel Officer on progress of departmental work. The work is performed under the general direction of the Personnel Officer, who reviews the work through periodic conferences and written reports. Does related work as required.

TYPICAL WORK ACTIVITIES

Performs complex and confidential duties as Assistant to the Personnel Officer;

Assists the Personnel Officer with formulation of department policy, systems and procedures;

Attends meetings and seminars with the Personnel Officer;

Serves as Secretary for the Deferred Compensation Board;

Prepares reports and maintains schedules of the progress of departmental objectives and goals;

Serves as liaison between the County Personnel Officer and other government officials, the news media, the general public and various individuals or agencies seeking to have problems addressed and questions answered;

Receives, investigates and resolves questions and/or problems received from the public, employees, and other departments concerning the department's activities.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of the principles, practices and procedures of public personnel administration; good knowledge of IRS regulations pertaining to 457 Deferred Compensation Plans; good knowledge of the methods and techniques of report preparation; ability to rapidly acquire considerable knowledge of the legal, administrative and procedural regulations applicable to the administration and operation of the department; ability to analyze, organize and evaluate data and to prepare reports; ability to establish and maintain effective working relationships with co-workers and the general public; ability to express oneself clearly and concisely both orally and in writing; good judgment; tact; courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a high school equivalency diploma and six (6) years of responsible clerical experience, at least one (1) of which has included serving as secretary to a high level manager who has major responsibilities.

R 03/31/16

SUFFOLK COUNTY

Non-Competitive

Review 01/15/20