ASSISTANT TO DIRECTOR OF REAL PROPERTY TAX SERVICE AGENCY 9403

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class is responsible for assisting the Director of the Real Property Tax Service Agency by acting as office manager and supervising the operations of the Agency. The work involves varied complex and confidential duties requiring a high degree of discretion and independent initiative and judgment. The incumbent reports directly to the Director, who reviews work through periodic conferences and written reports. Does related work as required.

TYPICAL WORK ACTIVITIES

Assumes responsibility for personnel records and related documentation;

Assists the Director in the implementation of the IFMS as it relates to the revenue enhancing functions of the Real Property Tax Service Agency, as well as budget preparation, special reports and the compilation of Real Property Client data;

Assists the Director in monitoring the office efficiency and workflow ensuring the public receives the best customer service in person and on the internet;

Assists the Director in the preparation and scheduling of seminars and the education of various government entities for the development of equitable assessment practices;

Assists the Director in the development and maintenance of computerized mapping systems and Geographic Information Systems used by the Agency, as well as, coordination of electronic verification with governmental agencies;

Assists in developing programs for equitable assessment practices and promoting the promulgation of information;

Acts as liaison between the Agency and other governmental officials, the general public and various individuals or agencies seeking to have questions addressed with regards to the use of Real Property computer services, subscriptions and tax map parcel data;

Coordinates the administrative duties and functions of the Real Property Tax Service Agency;

Supervises and assigns all support staff.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of principles and practices of office management and supervision and the ability to apply these principles to office operations; thorough knowledge of the methods and techniques of budget and report preparation; ability to develop and maintain independent budgeting and accounting system; ability to gather, assemble and evaluate facts and figures and arrive at a sound and logical conclusion; ability to prepare accurate and concise reports; ability to establish and maintain effective and harmonious working relationships with associates, employees and the general public; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

(a) Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor's Degree, and three (3) years of administrative or supervisory experience; or,

(b) Graduation from high school or the possession of a high school equivalency diploma and seven (7) years of administrative or supervisory experience; or,

(c) Satisfactory equivalent combination of the above experience and education.

R09/13/16

SUFFOLK COUNTY

Non-Competitive