ASSISTANT TO COMMISSIONER 9578

(HEALTH SERVICES)

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for assisting the Commissioner of Health Services in the coordination of the administrative duties and functions of the office. A major emphasis of the position is the confidential nature of the work. The incumbent is expected to exercise a considerable degree of independent judgment and initiative in the performance of assigned duties. Supervision is exercised over a small staff of clerical personnel. The work is performed under the general supervision of the Commissioner and is reviewed through conferences and consultations. Does related work as required.

TYPICAL WORK ACTIVITIES

Coordinates the administrative duties and functions of the Office of the Commissioner of Health Services;

Coordinates the activities of a clerical support staff: establishing standards and procedures; conducting meetings to resolve problems; distributing assignments and assuring work flow; interviewing, hiring and training support staff;

Schedules meetings and appointments for the Commissioner;

Acts as liaison between the Commissioner and Health Services division heads, other municipal agencies, and the public with respect to department policy, and the providing of information;

Prepares correspondence, gathers research material and responds to inquiries relating to the Health Department.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the methods and techniques of office management and organizations; good knowledge of the principles and procedures of public administration; good knowledge of effective supervisory techniques; good knowledge of modern office equipment, practices and procedures; ability to plan, organize and supervise the work of subordinates in a manner conducive to full performance and high morale; ability to express oneself clearly and concisely both orally and in writing; ability to establish and maintain effective working relationships with employees of Health Services, division heads and the general public; good judgment; tact; courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Graduation from a college with federally-authorized accreditation or registration by New York State with a Bachelor’s Degree and three (3) years of experience in public or business administration.

NOTE: Experience may be substituted for up to four (4) years of education on a year for year basis.

R12/28/11

SUFFOLK COUNTY

Non-Competitive