DEPUTY TOWN CLERK 9951

DISTINGUISHING FEATURES OF THE CLASS

This is a responsible position in that an employee in this class is empowered to act generally for and in behalf of the Town Clerk at all times. The Deputy Town Clerk is responsible for assisting the Town Clerk in developing and maintaining the policies and procedures of the Office of the Town Clerk. One of the primary functions of the employee is to assure that all inquiries, legal instruments and actions directed to or from the Office of the Town Clerk have been properly documented and substantiated in conformance with established laws, rules, regulations and procedures governing such actions. Supervision is exercised over all subordinate administrative and clerical personnel. Work is performed under the general direction of the Town Clerk. Does related work as required.

TYPICAL WORK ACTIVITIES

Administers, supervises and manages the recording and filing of all certificates, oaths and other documents required by law including birth certificates, burial permits, marriage licenses and deeds;

Attends all meetings of the Town Board to act as clerk thereof and to keep a complete record of the proceedings;

Maintains a current "ordinance book" containing a copy of every ordinance adopted by the Town Board, specifying the date of adoption thereof;

Notifies parties whose legal papers or documents do not comply with the law. Explains the problem and the best way to solve it so that the documents may be registered properly;

Answers all inquiries made by the general public, other government agencies and private organizations pertinent to the general practices and procedures of the Office of the Town Clerk;

Issues all licenses and permits required by law and collects all fees thereof.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the laws, rules, regulations and procedures governing the filing and recording of legal instruments relating to the Office of the Town Clerk; good knowledge of modern office principles, practices and equipment; good knowledge of modern bookkeeping methods and principles; ability to express oneself clearly and concisely, both orally and in writing; ability to delegate authority and to plan, assign and supervise the work of a staff of subordinate administrative and clerical personnel; ability to read and interpret law; ability to establish and maintain good public relations and an effective line of communications with all parties coming into contact with the office; ability to deal courteously and tactfully with the public; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

EXEMPT

This position is in the Exempt Class; therefore there are no minimum qualifications.

R06/02/98

SUFFOLK COUNTY

Exempt

Review 04/11/05